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Thank you to all who shared information!! Perhaps this will help others, too. Judy Simmons (jsimmons@tenet.edu) Calhoun Middle School Denton, TX *************** HIT --> CD-ROM ORGANIZATION & STORAGE Judy, about CD storage/checkout: 1) We put the barcode on the case it is stored in, not on the CD itself. This is not so much because of the scanning as it is the fear of getting the sticky residue in the drive. We have talked about using a permanent marker to write on the CD but have not done so because we have not yet lost any CD's that are circulated. 2)We check them out for 6 weeks. I should tell you that I am at the Professional Library and that we check ours out to libraians. Six weeks seemed the right time to get several classes through a unit. I do know some of the schools check out Cd's to teachers and use the same policy that they have for videos. 3) The airport officials told me the X-Ray wouldn't hurt CD's--don't know about laser!! 4) We put the colorful boxes\packages the CD's come in out on the shelves, but the actual Cd\s are in our vault(literally) and we pull those for the patrons. They are checked out in either a hanging bag like the ones for kits or in a hard case depending on how much "stuff" goes with it. From: Vickye Jean Drury <vdrury@tenet.edu> *************** Pass your CD info on to me please. I must be in the same situation as you. Let me know the results of your quest!! Thanks Kay From: KAY PAHL <PEHS_LIB@noeca.ohio.gov> ************** Dear Judy--We make several copies of our barcodes. We put one near the center of the disc (trimmed to fit) and cover it with clear library tape. We put other copies on whatever manuals, the jewel or caddy case, and the hanging bag. I label the hanging bag with a spine label, and a label with the CD-ROM's title, contents and the numerical barcode, and a barcode. We usually scan the barcode on the bag as it is the most handy. We use hanging bags because of all the numerous pieces. And I label everything so if something gets left out, the teacher will know where it came from and return it to us. We have found that each CD-ROM should have its own caddy because it is too easy to damage the CD-ROM or else there is not a caddy to be found when at the computer. Only teachers may check out the CD-ROMs at this point, but many check them out at request of the student. We have mainly Mac platforms, so many of the students cannot use them at home.at request of the student. We have mainly Mac p latforms, so many of the students cannot use them at home. From: Winnie W Ngan <winnie@tenet.edu> *************** Judy, In response to your message about barcode placement on CD-ROM discs... I would only put the barcode (bc) on the cover or box the CD came in, -never- on the disc itself. These sticky things can come off and "gum up the whole works". /:-O A reasonable solution is to hand-write (lightly with a felt-tip marker or permanent marker) the bc# on the label of the CD disc. Some of our schools (large district, 132 schools, 80,000+ students) install the software to run the CD-ROM on classroom or library stations and circulate the CD the way they would a reference item, limited check-out usually only to teachers. This helps with the issue of copyright and user licenses, but some products strictly forbid this. The best bet is to write to the publisher of each product for permission.copyright an d user licenses, but some products strictly forbid this. The best bet is to write to the publisher of each product for permission. Don't be surprised if they say "no". CD-ROM towers for networked CD may help, but they are expensive and multimedia doesn't always travel well. Storage can be dealt with several ways. Our libraries shelve the items with books in their regular or special collections, some lock each CD-ROM disc in the player where it is most frequently used, so it is always installed (works great for reference CDs), others keep the CDs in a little "flip holder" right next to the workstation so the students can change them as needed (trusting souls aren't they?) Much depends on whether your CD drive is a CADDY or TRAY type. The caddy provides more protection for the disc when patrons handle them. In that case, permanent marker may be used on the caddy to indicate title and barcode as long as that disc is always left in that particular caddy. True, typing in barcode numbers during circulation is no fun, but it seems a better solution than having a barcode gum up the inside of a CD-ROM drive. I also wonder if the thickness of the barcode with aseems a better solution than having a barcode gum up the inside of a CD-ROM drive. I also wonder if the thickness of the barcode with a barcode cover/protector might interfere with the disc as it spins. From: "Vanessa R. Toyokura" <toyokura@csn.org> *************** Judy, I would like the answer to those questions, too. It seems to me there was a discussion a while back which indicated that no kind of label should go on the CD-Rom itself, and that even writing on it with a marker was to be avoided. So if you here differently I'd appreciate your sharing. From: Paula Neale <mohmie@coop.crn.gen.mo.us> *************** Judy, 1} We attach a barcode on the outside of the CD case. 2} Currently, we do not circulate CDs. They are used at MPC reference stations in the library media center. 3} I have never heard of using a laser barcode reader with CDs. Are you talking about scanning the CD at the circ. station? 4} We store our CDs in our office. They are in an old wooden file box, standing up. From: Sharon Wright <swright@orca.esd114.wednet.edu> *************** Judy, We use plastic containers originally meant for 5 1/4" floppies. From: AMCDACE@delphi.com ************** Dear Judy: Please share your info when you get it. I have slowly been acquiring a CD-ROM collection. We use only in the library! I have not labeled or catloged anything yet as I'm unsure about how to proceed. Thanks in advance--- From: Mary Smith <msmith@ccantares.wcupa.edu> *************** Dear Judy, We store our CDROM's in their caddies, which are in turn stored in a "Browser Pak" (available from Brodart I think). We write the BC number on the clear center disk on the CDROM, but actually attach the BC to the accompanying materials which we insert in the tip of the "Pak". Ours are all stored in a counter-top storage container much like a record bin, but made for CD's. Our system of cataloguing has the call number as "CDROM Nat" or whatever the first three letters of the title are. We then assign a subject of "CDROM's" so they can be browsed by users of the online catalog from off site. This has worked for us as a County Office of Education Library providing services throughout the county. The circulation period is the same as books (60 days). That may seem like a long time, but only teachers are our patrons, and this time period allows circulation period is the same as books (60 days). That may seem like a long time, but only teachers are our patrons, and this time period allows them time to use materials for unity os study. Hope this helps. From: "Katharine D. Graves" <kgraves@eis.calstate.edu>