LM_NET: Library Media Networking
I received MANY responses to my query about how to arrange student/faculty
barcode storage and whether to allow them to scan out materials themselves!!!
The attachment includes a variety of methods & practices, but I did not save
those that attach barcodes to student I.D. cards because my need is for a
small 7-12 school (350 kids).
Since several people asked me to either forward this information to them or
post a HIT, I am doing the latter by sending the attachment to download if
desired.
Many thanks to all who responded--I've always gotten terrific assistance to
my professional dilemmas from fellow LM_NETTERS!
Wednesday, December 6, 1995 3:03:44 AM
Message
From: Lachowsky Richard,LACHOWSKY@bhs.scsc.k12.ar.us,Internet
Subject: Re: SEC: student/fac. barcodes
To: Mary Powers
I keep my barcodes on a rolodex. In the elemementary, I file my
students barcodes according to their homeroom. Faculty cards are
filed alphabetically behind a divider for faculty. When I have my
middle school ready, I plan to use a Rolodex there too, but I will
file cards alphabetically for students, and keep a seperate section
for faculty. Hope this helps!
From: Frances Knight,fknight@tenet.edu,Internet
Subject: Re: SEC: student/fac. barcodes
To: Mary Powers
I use rolodex. The counselors' office furnishes me rolodex cards with
the students schedule, address and etc on it. I cut a half inch off
another card and put the bar code on it. I can see the students name and
can read their bar code at the same time. I have one alphabetical
arrangement for students and then right behind them I have faculty,
staff, and anyone else arranged alphabetically
D. Frances Knight fknight@tenet.edu
Poteet High School wk:210-276-8564
Box 138 fax:210-742-3332
Poteet TX 78065
From: Joie Taylor,jtaylor@gilligan.esu7.k12.ne.us,Internet
Subject: Re: SEC: student/fac. barcodes
To: Mary Powers
We us a roladex in most of our schools. For our small elementaries (less
than 150) the tray type works, but in buildings of more than 200 the tray
does not allow enough space to use the barwand. The middle school
students are expected to carry a homework notebook with them to all
classes and the media specialist puts the barcode on the first page of
the notebook.
Some schools use an alphabetical listing and some by grade. I think it is
a matter of personal preferance. We do have teachers and other staff in a
seperate listing,another one for volunteers, and another one for staff and
students in other buildings.
Joie Taylor
Coordinator of Libraries *********************************
Columbus Public Schools Change is difficult,
P.O. Box 947 even when you want it.
Columbus, NE 68602 *********************************
(402) 563-7000
email: jtaylor@gilligan.esu7.k12.ne.us
From: beth kapp,beth_kapp@qmgateway.iu13.k12.pa.us,Internet
Subject: Re: SEC- student/fac. barcod
To: Mary Powers
Mary_Powers@Windsor.vegs.toget,Internet
Reply to: RE>SEC: student/fac. barcodes
I use Follett's Unison so I don't know how this will work for Winnebago. I do
print Roladex cards and attach barcodes for each student. I keep them
alphabetically. I keep faculty separate. But, I never, ever scan the
barcode. Unison and Circ+ before that allow you to search on the patron's
name by pressing a function key and typing it in. We are a small school, 875
students in gr. 7-12, and learn to know the kids on sight after a while. We
ask their name, type in the first few letters and that usually brings us right
in or at least within a few. Scroll down, press enter, and you're there.
That's been working great for us for 7 years, but as I said, that's Follett,
and I don't know how well it will apply to Winnebago. Good luck.
Beth Kapp
Annville-Cleona HS
Annville, PA
From: Carey Bacon,carey_bacon@smtpgate.blaine.wednet.edu,Internet
Subject: Re: SEC- student/fac. barcod
To: Mary Powers
Mary_Powers@Windsor.vegs.toget,Internet
Reply to: RE>SEC: student/fac. barcodes
Our high school has around 500 kids. We use one Rolodex file by have each
student filed by grade. Faculty is in the file also- just in a separate
section. We do all checking out, excepting TAs we have from time to time.
It may be slightly restrictive, but it keeps all cards from being lost and it
allows us to monitor much more effectively. Good luck.
From: David Sparks,dsparks@blueearth.k12.cfa.org,Internet
Subject: Re: SEC: student/fac. barcodes
To: Mary Powers
We use the Winnebago Mac program and students have their barcode on their
lunch card. But what we find most useful is having a list of student names
in a 3 ring binder at the checkout counter so they can look up their number
if they don't have their card with them. (We can print a report of
students and numbers.) Since students keep the same number each year, many
just tell us their number and we check out with the keyboard. We are a
small enough school that we can know most people so that hasn't been a
problem.
David Sparks dsparks@blueearth.k12.cfa.org
Blue Earth Area Schools (507) 526-3683
1125 Highway 169 N.
Blue Earth, MN 56013
From: Theresa Guenther,tguenthe@csc.sctboces.org,Internet
Subject: Re: SEC: student/fac. barcodes
To: Mary Powers
We keep our student barcodes in a notebook alphabetically but by grade
level--i.e. all 2nd graders are a-z order...faculty members use their
last names for their barcode--they never would bring one in, and the name
just worked out better for us.
Terry Guenther : tguenthe@csc.sctboces.org
Arkport Central School
35 East Avenue
Arkport, NY 14807
phone: 607-295-7412
fax: 607-295-7473
From: Carol Lindner,clindner@esu6.esu6.k12.ne.us,Internet
Subject: Re: SEC: student/fac. barcodes
To: Mary Powers
Mary
We keeedp ours in a rolodex in alaphabetical order. We have one for
staff and one for stduents. We do not use the roll one it is flat. (Does
this make sense?) Students do not find their own. We have a student aid
each hour who does it or one of us does it.
Carol Lindner
Media Specialist/Librarian
Beatrice Sr. High Media Center
Beatrice, NE 68310
clindner@esu6.esu6.k12.ne.us
From: rhs@ramlink.net,Internet
Subject: Re: SEC: student/fac. barcodes
To: Mary Powers
We have been using Winnebago for about 4 years now. When we first started we
used a Roledex but found that it was too hard to keep updating each year and
when students withdrew and we received new students. So, we find it much easier
to simply type in the students/staff last name at the circulation desk and their
name along with their barcode appears on the screen. Then all you have to do is
simply scan the book and check-out. I have assigned barcodes to students that
they will use all four years, and when the seniors graduate and they are deleted
from the computer the incoming Freshman are assigned those numbers. I keep this
list at my computer and by doing this no one is assigned the same number. I
stated with 20--100 for faculty/staff, 101--1304 for 9-12 grades, but this will
change for students each year. By keeping them in these groups of numbers, it
is much easier to "bump" them at the end of the school year. Hope you can
understand what I do and that it helps.
Barbara Vallance
Russell High School Library
Russell, Kentucky
rhs@ramlink.net
From: Audrey Irene Daigneault,adaignea@groton.k12.ct.us,Internet
Subject:
To: Mary Powers
I use a clear photo album and keep the classes together. With older
students and faculty when they come independently I never use the barcodes I
just type in their names and the computer finds them. If they come in
classes to borrow I recommend keeping them by class. Audrey
Audrey Irene Daigneault, e-mail address: adaignea@groton.k12.ct.us
Pleasant Valley Elementary School Library
380 Pleasant Valley Road
Groton, CT 06340
From: KARI INGLIS,kbw_inglis@K12.MEC.OHIO.GOV,Internet
Subject: Re: SEC: student/fac. barcodes
To: Mary Powers
Why even bother with a rolodex? We issue cards once for freshmen - just
cardboard stock - with their label on it. However, most of the time, we
just enter their last name, select them from the list that shows up on
the screen, and then proceed to check materials out. That works well for
us since their barcodes are keyed to their student IDs. But couldn't you
also print out a list each year and keep that somewhere secure? I would
avoid using a rolodex at all costs, because I tend to make them fall
apart so this is a personal response. Good luck.
Kari Inglis kbw_inglis@k12.mec.ohio.gov
From: Shirly Banner,sbanner@esu3.esu3.k12.ne.us,Internet
Subject: Re: SEC: student/fac. barcodes
To: Mary Powers
We are an elementary school which is automated and we ran off the
barcodes and stuck them on approximate-sized business cards (I used old
card catalog cards cut down ... recycle/reuse) and have then arranged by
classes (in grade order and them alphabetical). We put them into a
notebook which we bought at Office Depot which is a Rolodex Business Card
Book. They come in various sizes, we have one that holds 240 and one
that holds 480 cards. You can scan the barcodes through the plastic
sheets yet they keep them intact and organized. You can also buy the
sheet that are able to go directly into a 3-ring notebook there in the
same department. :) Shirly
Just another ducky message to quack you up.
Shirly H. Banner sbanner@esu3.esu3.k12.ne.us
Parkview Heights Elem. Papillion-La Vista Schools
La Vista, NE 68128
From: Anne C Oelke,acoelke@peoples.net,Internet
Subject: Re: SEC: student/fac. barcodes
To: Mary Powers
I use a number of different ways of storing barcodes in our 2 libraries. In
the high school we have them in a rolodex--and yes the rotary one can let
them fall out. However, my old one was a freebie, so I'll just refile the
2-3/week (or less) that come out. If the student can't find his card, I
just type in his last name & use the lookup Patron function. Many of our
students have memorized their numbers, so we just type them in--it's faster
than waiting for them to look it up so you can wand it. I do not allow the
students or staff to check out materials by themselves--they goof it up too
often. If I'm not available, they just wait, leave a stack with their name,
or write down their name, barcode number & title of each material. I have
staff interfiled with the students.
In the elem. I had each child decorate a tagboard (4"x11") "shelfmarker" at
the beginning of the year. They wrote their name on it. I attached their
barcode to that and we laminated them. So far they are all holding up well.
Each class is on a different color of tagboard, and is stored in #10 can.
When students come to check out books, they take their shelfmarker, bring it
to the circ desk with their books, and voila--a barcode! It is working very
well. I have the barcodes for the early childhood class and the 4 yr-old
Kindergarten laminated on a sheet of construction paper. I put them in
alphabetical order by their first names (we're doing well with some of them
if we can get them to say a first name) and wrote their name in larger
letters next to it. I just keep those in the desk drawer. Yes, they are
color coded as well. I didn't bother to print barcodes for the elem. staff.
We just do a patron lookup each time for them. I could do a sheet for them
like we did for the Early Childhood class.
Anne Oelke | "Some days are like that,
acoelke@peoples.net | even in Australia!"
Cambria-Friesland School Dst. | Judith Viorst in _Alexander
Cambria, WI | & the Terrible, Horrible,
| No Good, Very Bad Day_.
From: Sandra Dwan,0002037600@mcimail.com,Internet
Subject: SEC: student/fac barcodes
To: Mary Powers
Hi Mary, I've used Winnebago for seven years now and just love it. I use a
three ring binder. I buy
manilla dividers with pockets. I use a full page spread for each class. The
teacher's barcode goes in the right corner and all the students in his/her
homeroom are in alphabetical order starting on the left side. The pockets are
convenient for messages. For example, we have one child with severe diabetes.
Our instructions are in the pocket where we can find it quickly should we have
to. The students can easily find their class and check out their own books.
We never have lost cards to worry about. If someone moves away, other students
notice those names and let us know and we can delete the name, cover it with a
plain label and when someone new comes, we just use the same space. I use a
different color guide for each grade level. That helps us find the student's
room very quickly. Each year, we have to change the teacher's name as they
change rooms, but it doesn't take very long. When I print overdue notices, I
index by user #1 which is the teacher's name. That way the homeroom teacher
gets a list of all the kids with overdues. It helps us get the books back.
This method works great for me, but I'm not in a highschool. Your situation
might be different.
Good luck!
Sandy Dwan
From: Beverly Sangermano,sangerma@meol.mass.edu,Internet
Subject: Barcodes for Students and Faculty
To: Mary Powers
Hi Mary,
I, too, am automated by Winnebago, and they're WONDERFUL!! I have my
parents sign their child's library card, and then I attach a barcode to
each card. I keep the cards by homeroom at my circulation desk. I try
to have the children responsible for remembering their own 3 digit no.,
and they do very well (K-6). If they should forget, then I have the
cards handy by homeroom nearby. As for the teachers, I took a stiff
cardboard (the kind from the cleaners for shirts) put each teacher's name
on it with their assigned barcode next to it. This, too, I keep at the
circulation desk in a file folder. Everything is very handy for
checkout. I don't let anyone check themselves out though. Either I do
it, or my assistants, or my parent volunteers. The margin of error is
too great if too many fingers start doing their own thing. You wouldn't
want a nightmare to develop.
Good luck
Bev Sangermano
Quarry Hill Community School Library
43 Margaret Street
Monson, MA 01057
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