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We use the cards too.  But I did streamline the missing issue problem with
a form letter to my jobber and sticky notes.  The helper that checks in the
magazines notes any missing issues on a sticky note and sticks it to a
blank form letter.  If it shows up, she removes the sticky note.  At the
end of the month, I use the sticky notes and write them in on the lines in
the form letter and send it out.
Hope this helps.

Mrs. Jeanette B. Heath
Library Media Specialist
Red Creek Jr./Sr. High School
PO Box 190
Red Creek, NY 13143

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