Re: GEN: how to handle book-ordering paperwork-help!

[Denise Miller <dymiller@EPIX.NET>]

Johanna,
    I have a very large three ring binder divided into two sections, active
and closed.  I keep a copy of my original purchase order and pertinent info
about the order (who ordered it, etc.) in the binder.  When the order comes
in, I mark on the PO what was received and the date and staple the packing
slip to the PO.  When the invoice comes in, I OK it, make a copy for my
binder, and send the original to the business office.  When all paper work
on the PO is completed, I move it to the closed section of the binder and
write CLOSED on the front in red so it is easily recognizable.
    You can file the PO's by number or by vendor name, whichever is easier
for you to find.  It really helps me to have all the paperwork for an order
together in one place.  I can find things quickly and easily.
Denise Miller
Solanco High School
585 Solanco Road
Quarryville  PA  17566
denise_miller@solanco.k12.pa.us
-----Original Message-----
From: Johanna Halbeisen <johanna@MASSED.NET>
To: LM_NET@LISTSERV.SYR.EDU <LM_NET@LISTSERV.SYR.EDU>
Date: Thursday, April 02, 1998 9:52 PM
Subject: GEN: how to handle book-ordering paperwork-help!


>After I finished untangling all my orders from last year's budget, I swore
>I'd develop a system that enabled me to find the original PO, packing slip,
>etc, and keep track of what did and didn't come in on each order.  I set up
>a system and it is already falling apart.  Today I spent to much time
>looking for a packing slip to prove we didn't receive an item in an order.
>
>If you've got a system for keeping track of
>        What you ordered
>        which teacher asked for it
>        what came in
>        what didn't come in
>        how is it going to get paid for
>        did it get paid for
>        why didn't it get paid for
>        etc, etc
>please let me know!!  I want to get something set up before I spend next
>year's budget (which ahs to be spent by June).
>
>Johanna Halbeisen
>Woodland Elementary School (preK-4)
>Southwick, MA 01077
>johanna@massed.net
>
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