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Just getting to some old digests and want to send this thought to the
whole group.

NEVER discard your shelf list and KEEP IT UP TO DATE!

Why, you may ask.  Case in point, one of the librarian's in our district
was working on her automated system when lightening struck.  Many
records were lost, not all, just arbitrary material records from here
and there.  Since her shelf list had been discarded, these materials had
to be found on the shelf (print out a list of say the 900s and then go
to the shelf and pull the books not on the list) and then re-cataloged.
A word to the wise should be sufficient.

mailbox:/g|/Program
Files/Netscape/Users/marions/mail/Inbox?id=199806260609.XAA23828@mx3.home.com&number=257236&part=1.2
--
Marion the Librarian
Montgomery Academy (6-8)
San Diego City Schools
marions@home.com
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Date:    Thu, 25 Jun 1998 20:05:08 EDT
From:    Jan McGee <JMcgee8038@AOL.COM>
Subject: Re: Shelf list cards
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     I automated with Winnebago 4 years ago.  I did not throw out my shelflist
immediately, thank goodness.  After my retrospective conversion was complete,
I had occasions to check prices for lost books.  I found that the majority of
my books did NOT have the prices.  Many of the books that did have prices had
the wrong price.  It appeared to be the paperback price instead of the
hardbound price.  If the MARC record did not give a price, they did not put a
price--even though all of the shelflist cards had prices.  Since then, I've
been systematically going through my cards (entering the book by title
because, of course, there is no cross reference for the barcode numbers) and
entering the prices by hand.  As I have entered the prices, I've also noticed
that I did not have nearly as many subject headings--especially in my easy
books.  My teachers count on multiple subject headings to access the easy
books--especially in kindergarten and first grade.  (Many of the books had NO
subject headings at all.)  So, I've been adding those subject headings, too,
when I feel they are needed.  I'm gradually discarding the shelflist cards as
I get everything entered.

Jan McGee, Library Media Specialist
Mitchell Elementary School
West Monroe, LA  71292
JMcgee8038@aol.com

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