HELP FINDING TWO TITLES

[June Muldner <jmuldner@STNY.RR.COM>]

Jackie Wimberly- Library Media Specialist
e-mail: booklvr818@aol.com
Campbell Drive Middle School
Homestead, Florida

=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-==-=
All postings to LM_NET are protected under copyright law.
To quit LM_NET (or set-reset NOMAIL or DIGEST), send email to:
listserv@listserv.syr.edu   In the message write EITHER:
1) SIGNOFF LM_NET 2) SET LM_NET NOMAIL or 3) SET LM_NET DIGEST
4) SET LM_NET MAIL  * Please allow for confirmation from Listserv.
For LM_NET Help see: http://ericir.syr.edu/lm_net/
Archives: http://askeric.org/Virtual/Listserv_Archives/LM_NET.html
=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=--=-=-=
from the 4-6

building.  Three areas of the collection where we intershelved the two
collections were reference, biography, and non-fiction.  Careful
labeling of every box with the call numbers included in it was key to
making a successful move.  After they were boxed and labeled each box
was numbered in order.  The boxes were then placed in front of the book
case they were going to be shelved on when the boxes were moved into the

new building.  When you do the box count be sure to include room for
supplies, audio visual equipment, magazines, computers, etc.  We moved a

couple boxes of trophies and a very ugly (in my opinion) statute.
Before the move throw away anything you don't want in the facility.  Be
very heavy handed here.  And I would clean everything as you pack it
because when you move it into the new building it is going to look very
shabby if it is dirty.  One thing our superintendent had done before we
moved is that he had all the useable older metal items, like av carts,
file cabinets, etc. painted.  They really looked nice in the new
building and it was much cheaper than buying new.  I hope your new
facility is as beautiful as mine.  My new library has four huge windows
that overlook the former bed of the Mississippi river.  The library is
60 x 60 with an entry way the is 15 x 23.  We have a computer lab, two
conference rooms, a workroom, and an audio-visual equipment storage
room.
********************
It occurs to me that if you can put the two shelf-lists side by side and

then decide how many duplicate copies you want -- throw out, errr, weed!

:} -- the shabbier copies.

********************
I have done it. I combined a junior high school library into a middle
school
library. The first thing I did was some serious weeding of my
collection--the middle school collection. When the junior high school
collection arrived in boxes I again did serious weeding looking
particularly
at copyright dates and books in poor condition. Then we integrated the
two
collections. I was still using a nonautomated card catalog at the time
so we
had to deal with massive numbers of cards as we integrated the catalogs.
We
began the work in late May then worked three weeks in the summer. We
were
ready to open by the first day of school with a collection of around
15,000
volumes. The key is to weed, evaluate given your curriculum needs and
keep
the best of both.
***********************
Ive done this.
I have a friend who is a fiction specialist and who is now working with
a
supplier, and we ran two alpha sequences and called to each other.
We removed doubles keeping the best, identified lacks and
created a shopping list.  Result : A fiction collection to be proud of.

Talking from a High School perspective here :
The NF was a bit less clear.
Had a computerised listing of only 1 collection, so  picked the boxes
with reference material and kept the latest and the additions that
enhanced our collection.
Then NF - picked  boxes with call nos of material of greatest interest.
Selective stuff.   Weeded a lot.  KEPT TOOO  MUCH.
IF IN DOUBT THROW IT OUT...
Five years on I am weedeing items that I catalogued and added from
the other collection - I should have chucked MUCH MORE.

OK - that is how it was in practice for me.  It also included FIVE YEARS

of pressure from management to complete the back manual
cataloguing - I ALWAYS has a guilty conscience.  Not nice, but it is
over
now.

DO ASK FOR, NO INSIST ON, A STAFF ALLOCTION TO GO THROUGH THIS PROCESS
-  it
was refused here.

**********************

I don't know what this would be called in Athena, but check on
consistency
>in the numbers given to different material types. For instance, in
>Winnebago, we give our paperbacks a material type of 29. However, at
our
>two other schools, in the heat of getting them automated, we have wound
up
>with a different material type number for Paperbacks at each school.
When
>things slow down I need to go into the setups and see that all three
>schools give the same number to each particular type, so that is won't
mess
>up on import if any records are exchanged. It influences inventory. You

>need to straighten this out before you export your records for upload
to
>the other system, unless you can easily go in and fix it through a
batch
>process
>***********************

>I don't suppose that it could be as simple (-g-) as merging the first 2

>collections' records, keeping the 3rd separate. Then Export the records

>from the 3rd system and import them to the joined system, choosing
"give
>new barcode numbers" (or however Athena puts it). Of course you're
going
>to have to put new barcode labels on, but you knew that already.
>
>If you have the books in call # order as they go into the boxes and
then
>print the new barcode labels in call # order, the relabeling should go
>fairly quickly as you take the books out of the boxes.

************************

We moved about 10,000 books into out new building plus supplies.
>It took between 450 and 500 boxes.  The boxes used for the books should

>be the small ones.  Movers use the smallest size boxes for books
because
>books weigh so much.  You may want to contact companies in your to see
>if they will donate some boxes.  One company in our area donated a
>thousand boxes.  Most of the classrooms used approximately 30 to 40
>boxes.  The paper boxes are prefect for the job, but in our school
there
>wounld'nt have been enough of them.
************************
Thanks for the help, guys!
June Muldner, Librarian
George H. Nichols Elem
Endicott, NY
jmuldner@stny.rr.com

=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-==-=
All postings to LM_NET are protected under copyright law.
To quit LM_NET (or set-reset NOMAIL or DIGEST), send email to:
listserv@listserv.syr.edu   In the message write EITHER:
1) SIGNOFF LM_NET 2) SET LM_NET NOMAIL or 3) SET LM_NET DIGEST
4) SET LM_NET MAIL  * Please allow for confirmation from Listserv.
For LM_NET Help see: http://ericir.syr.edu/lm_net/
Archives: http://askeric.org/Virtual/Listserv_Archives/LM_NET.html
=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=--=-=-=