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My thanks to all of you who responded to my request for info about Alexandria 5. If I receive more responses, I'll post them as well. Esther K Eash Assoc. Dir. Library Media Services Edison Schools Inc. weash@kscable.com or eeash@newyork.edisonproject.com ============================= ORIGINAL MESSAGE: Have any of you upgraded to COMPanion's newest release, Alexandria 5 for either Mac or Windows? It looks to be fairly revolutionary with no need for a specific platform or for a server, and it uses TCP/IP protocols. I'm examining several library systems to determine whether we stay with our current system or change, so I would appreciate any input on the following, as relates to Alexandria 5: How did the upgrade or conversion go? Has it met your expectations? Does it live up to the company's advertising which claims it's the best on the market? Is anyone using the district librarian module which allows remote control of a library? HITS: ========== We just upgraded to Version v5. We had some problem with the Data Station slowing down, we are using a G3 with OS 9 with 64mb RAM. The update, v5.01, seemed to fix our problem pretty well. Our Research stations are 5400's with 20mb of RAM and OS 7.6. We are experiencing problems with our Research Stations and I am currently working on this problem. I will probably have to upgrade to OS 8.6 to stay compatible with the new version of Alexandria. If what you have is working good for you, don't fix what is not broken. I would wait for others, like us, to complain to Alex a little more so they can rid the bugs out of their new system. ============ We converted from Library Works. Many of the schools here had serious problems, BECAUSE, primarily, our Library Works programs were used by Volunteers in many instances. However, I had problems at both my schools with some 'odd' MARC coding that the previous teacher-librarians had purchased. My database was sent to Alexandria - and never came back. In the meantime, I struggled with LibraryWorks and Excell, and with the help of an IT specialist the two of us converted one school, and then I did the second alone. (We have since together, done two other schools.) However, Alexandria 5 is very good at repairing problems that other programs caused too. For instance, the MARC codes for location and collection were reversed in Library Works. Alex fixed that up within 45 minutes. My records were not very consistent, and now they are. Has it met your expectations? We purchased a Pre-release version of Alex 5 rather than start off with Alex 4 and then have to retrain. There were the usual, and expected problems - which CompanionCorp was quick to get on top of. We have a version now called 5.01, which I have just thrown into the trash and have reinstated version 5.00, as the newest version has something wrong with it (5.00 has something intermittent wrong with it, that 5.01 was supposed to correct.... it likely did, but it started giving out negative numbers for loans, and when the details button was hit, there were no details for circulation. Since the intermittent problem hadn't bothered me, AND the lack of details in the circulation window was a serious problem in a school library, I decided to take a step backwards.) This problem will be corrected in 5.02 - due out in a couple of weeks. Does it live up to the company's advertising which claims it's the best on the market? I realize that I sound like I am complaining about it with nothing good to say - and that is NOT the impression that I wish to pass on. I quite like the software. It is pretty, easy to run circulation, add, modify or delete patrons, and catalogue on. I find it very intuitive and was using it BEFORE the training session. The Manual is well laid out and easy to understand (and likely a little out of date too.) The company has listened to out complaints AND requests and have modified the program to let us print cards and pocket stickers as well as spine labels, has put in a button so that you may remove the barcode from the spine label if you wish. The trainings have been given directly by the company and were well run AND run by a librarian - someone who understands what we need. I don't know that it is the BEST program, but it certainly isn't the worst. =========== We converted from Circulation Plus to AFW last summer. The recon was quick and without incident. We have had some data issues but they are being addressed. As with the implementation of any new program, we have had our quirky problems. We are now running Alexandria with 4 imacs in a pc school. This is a stopgap method until we can figure out where our idiosyncrasies are found. We went through a committee review of systems and found Alexandria to be the best. Despite the problems, we know it is still the best. They have been wonderful to deal with and unfailingly responsive to our needs. The "bugs", as you put it, are on their way out and we know we have a program that will fit into our electronic environment very well. =============== We have been using Alex since 1994 and have really liked it. Recently, our technician tried to upgrade us to 5.0 from 3.87 - there seem to be some problems with data missing. I don't know if it is at our end or not. From what we've gathered from the customer support #, the upgrade went according to the letter. I can tell you I do like the displays better on 5.0 I'm sure we'll get the bugs worked out, but I'd be interested in knowing from your feedback if anyone else has been experiencing problems. >Does it live up to the company's advertising which claims it's the best on the market? Historically, I would say Alex is terrific >Is anyone using the district librarian module which allows remote control of a library? not to my knowledge. ============ I have been using Alexandria since version 1 back in the early 90's, and I love their products! A few months ago I converted to V5 from V4, and once I got the proper equipment, the conversion went fine. (Which means that it DIDN'T go fine when I tried it with insufficient equipment...but that was MY fault!!) I switched school districts last year, so for several months I used Follett. Our conversion to Alexandria went smoothly...COMPanion took our data and converted it for under $250 (I think...) It came back to us on floppy disks, ready to import into Alexandria...and it downloaded without a hitch. Their version 5 is fairly new, and had a few minor bugs..but they post updated software regularly on their website, which is very easy to download. Not only did it upgrade my server, it went out and installed the upgrade on all the circulation stations and patron stations automatically! Nice... Frankly, I think Alexandria IS the best on the market. Their tech support is fantastic...while you are running Alex, you can click on the apple to bring up the "tech support" screen....type in your question to tech support. They answer within hours. They also will answer the tech support lines 24 hours/7 days a week....and it is infrequent that you don't get through to a real person on your first phone call attempt....they are great!! As for the program itself...it is incredibly easy to customize to your library, and the options allowed are unbelievable. It's also incredibly easy to use...I have found that their onscreen help is usually enough to get me through any routine....but they also have a fairly inclusive manual as well. ============== Let me start with the fact that I have 20+ years of experience with computers and more than that as an avid library patron. During the last year, I volunteered for my local public library, and wrote grants for and obtained a Windows NT server, 4 Windows NT workstations, various peripherals, and a library automation system. Because I was not a "librarian" type, I had a lot of research to do. I had to learn what retrospective conversion meant and find out what automation systems existed and what their pros and cons were. I spent about 6 months of research, visiting other libraries, reading magazines and books on the subject, talking to "experts", etc. I did a cursory review of over 10 systems. I was fortunate to be able to look at it from a user perspective, a technical support perspective, and lastly as a librarian type. After many field trips, we selected our top 3 choices for demos. Alexandria from Companion Corporation, Athena from Nichols/Sagebrush and Winnebago's Spectrum were selected. These 3 vendors had to fill out a detailed requirements matrix and then come and do vendor presentations. All 11 spectators, representing 4 public libraries, 1 church library, and 1 regional library system voted unanimously at the end of the demos for the Alexandria system. We went on to implement that system and it is wonderful. Since that time, Winnebago and Sagebrush have merged, and I am so grateful that we did not choose either system. As someone who has implemented many automation projects, this one was as smooth as any. After our selection, Companion Corporation came out with a new version of software which was even more user-friendly than the one we selected. We had the option to go with either one. We choose the new one, Version 5.0. Then there was a delay in the software release for Windows. Companion Corporation loaned us an IMAC so we could get up and running. We are still running on the IMAC and our technophobic staff loves it. The Windows version is due out sometime in the next few months. At that time, we will transition to it on our NT server and our catalog will then be accessible over the Internet from any computer. Their website is www.companioncorp.com. Their mission is to be the "best" library automation system on the market, not the biggest (ala Winnebago/Sagebrush merger). ================= We have just gotten Ver.5 this week and are still trying to get the bugs out. We had to redo the entire installation after the first day because we couldn't get a book checked in and have it actually removed from the patron's record. Sometimes it worked, sometimes not. Now that is fixed. HOWEVER, we still can't get the alert sounds changed to any other option (We like a noise of some kind when a book is checked in so we know it was successful.) Renew is now R/return, an extra step. Another oddity is the search mode. I tried searching for things using first author, then title, then subject.......and got identical results each time!! On the plus side....we had been waiting for this version to index the contents notes so you could search for a short story, or find a chapter on a person if the analytics were listed there. That's good and the item display is nicer with live links to other helpful subject headings, etc. ==================== =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-==-= All postings to LM_NET are protected under copyright law. 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