HIT: STATE OF THE LIBRARY

[lori joffe <lkjof@ICDC.COM>]

Hi, Folks.

I received a few suggestions on what to provide in a state of the
library type report for the powers that be.  A couple were duplicates,
so I have cut and pasted the others.  Thanks to all.  BTW, one of the
questions I received was about Follett and their collection analysis
report.  I received it the other day and am willing to send a copy as an
ATTACHMENT to any one who would like to get an idea of what they do.  If
there are too many requests, I will do a cut and paste from Excel into
another email.

Thanks again for the help.

Lori K Joffe
Bensalem High School Library
Bensalem, PA

lkjof@icdc.com

Hi - Are collecting statistics about how many services you as a
librarian
provide to your patrons? i.e. students, teachers, and other
administrators?
How many lesson plans prepared, what types, how many hours, how many
phone
calls?  How many students take books out?  what types of books?  How
many
services and how much time does it take you to perform each function.
Keep
a record of your time spent for a week.  It will amaze you.  Are you
keeping
a record of questions asked?  and How many requests you can answer or
fulfill and how many you are unable to fulfill and why you can't fulfill
the
request? This will help you.  Good luck!!

I'm about two weeks behind in my LM-NET reading, but I thought I would
let
you know a couple of things I did.  The first thing I did was run a
collection by age analysis off of our Follett system. The principal was
surprised when I showed him the age of some of the books..  I did this
by
all categories -- Dewey, Fiction, A/V, etc. It made him aware of things
no
one had bothered to tell him previously.

The second thing I did was put together a report on the number of
students
we served during the fall semester, and then in January.  I will do a
report
each month for the remainder of the school year.   You can tell a person
you
are really busy, but basically, that means nothing.  If you can put
figures
in front of that person it makes a difference. My report showed him that
we
served 14,500 students in the fall for research purposes and had around
650
classes in for research.  He was totally unaware of the volume of
students
that we see.

In graduate school they really emphasized keeping in touch with your
principal.  I thought  by giving him some facts and figures once a month
he
could be a little more aware of what goes on.

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