Thank you to all those that responded with tips on dividing and moving
library collections! The original post is included below. The additional
tips are with preceded by a #. [I was concerned about how to spend June
and July, but now I'll have some material for writing "How I Spent My
Summer Vacation." :-)
Original: I am working on a plan to "divide and move" 3 libraries over the
summer.
Our buildings are being reconfigured so the collections need to meet the needs
of the new group of patrons. Currently we have 2 buildings that are PK-4 and
another 5-8. We're moving to a PK-3, 4-5, 6-8. Both elementary collections
were
just automated this fall (still continuing on some), but will need to be
rebarcoded if moved to another building.
Collection
- check curriculum guides to match topics with materials
- check reading levels (include some above and below grade level)
- request funding for holes in the collection
# If your written curriculum guides are not recently up to date, you may wish
to have faculty (dept. chairs) contribute to the decisions about which
subjects belong in whose schools.
# you should try weeding again even though it was probably done before
this automating
Furniture
- tables and chairs appropriate for age
- stuffed animals, posters, etc. to appropriate age level
- some shelving shifted to more appropriate age level building (taller
bookcases for older students)
Supplies
- blank computer disks to download MARC records and take to another
building
- additional barcodes and protectors for rebarcoding items
- boxes and labels for packing materials (tape for closing)
- patron cards/barcodes
# When you actually get to the packing phase of this project it is so
important to have each box labeled so you know what is in each box when you
begin to unpack.
# It will be a real pain, but **keep the books in order.** By that, I mean
keeping the books in each carton in order, and labeling cartons with LARGE
Dewey numbers, Fic Aa-Am, that sort of thing. This will be harder because
you are separating them, but it will save time at the far end.
# Also, I found it useful to leave an empty shelf every now and again,
because no matter how careful you are, stray boxes will turn up and you'll
have less shifting to do if there are empty spaces.
# You may wish to mark boxes on one side as well as on top. It's easier to
find them that way.
# The movers will thank you if you keep the boxes small to medium. Books
are so heavy!
Considerations
- summer school would obtain materials from another source this year
- after inventory staff would not check out materials while sorting and
packing is being conducted
Nancy Voltmer voltmer@netins.net
District Media Specialist, ICN/Distance Learning Contact
Saydel Community Schools
Des Moines, Iowa
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