Thanks to all of you for the great ideas for information to include in a
monthly report to the principal. I ended up making a one page report
with the following information:
Please attach copies of
(1) media center weekly calendar. (On weekly calendar, note teacher
name, grade, subject or skill taught, and QCC standard #. Note whether
class was taught by media specialist or team taught. For example MC or
MC+T. Note which clsasses were book exchange only.)
(2) memos/newsletters sent to teachers.
(3) computer generated report showing circulation statistics for grades
K -5 and faculty. (For example total books checked out by
Kindergarten, first, second, third, fourth, and fifth. Faculty report
should list books and materials separately. )
Goals for the month:
Professional meetings/conferences/committees and agenda:
Involvement in staff development/teacher training:
Media funds expended:
Special programs, activities:
Problems and/or concerns:
______________________
Below is a condensed compilation of the suggestions given to me which I
used in making my report. Thanks so much to the folks who actually sent
a formatted sample.
Suggestions:
Keep it simple and concise.
1. Total number of classes who visited the library
2. Lessons/special projects taught (very brief description of units
begun/books or resources used and projects).
3. Administrative duties completed/started.
4. Additional comments (suggestions, gripes, funny stories, things to
be
proud of, good collaborative efforts of any staff members, etc.).
I add number of classes taught, number of books cataloged (if
significant), professional meetings attended, and bulletin
boards/displays (often students' work).
I usually attach the schoolwide summaries for AR and AM that show each
classes progress because she monitors those closely as well.
Our monthly reports were designed by the library/computer coordinators.
They contain places for information re: your work as an instructional
partner, information specialist, and program manager. Also, there are
places for the circulation numbers and the number of classes who visited
the lmc each month. Were they team taught? Or lead by the lms? How many
collaborative planning sessions were there?
I made a form for my own information concerning the number of
classes/students who were impacted by specific skill lessons. And I keep
a matrix of my skills taught so I know where I am in the year with each
grade level (elem).
I would talk about instruction, how you work with and help teachers,
special events that are beyond the normal media center type of event,
visitors, major acccomplishmnets, special projects, stories about
student and teacher success and how the media program helps them succeed
(and your role in that) technology use, staff development etc.
Statistics are super important: I know my principal sure pays attention
to them and remembers numbers. But I've also witnessed an
administrator and school board pay zero attention to statistics. They
wanted to know what the media spec. did to help teachers with technology
and about leadership. Another idea is to include not just what classes
used the media center, but the unit, standards etc. that you supported.
I've seen some reports where people tie it into the information
lliteracy standards as well s the curriculum standard.
teacher training I may have done, revenue brought in through book fairs
and birthday books, as well as district committees I may have served on.
I would be sure to include statistics -- number of patrons, both staff
and student, number of
checkouts per month, that sort of thing. Then if you have done any
special displays,
announcements, etc., put that in. And include generalizations of
what you have on order and what's come in lately.
you could include how many books you checked out, how many books you
processed or cataloged or had to relabel, how many classes you saw,
This year I added a new table that shows how the classes that used the
library met a wide variety of state standards.
include such things as: goals for that month (process new books, weed
an area, etc.), if you met them, goals for next month, lessons you did
with students, collabration or meetings with teachers, how you assisted
teachers (located web sites on a particular subject),
How about summarizing the things you did with the students during the
past
month - projects, classes, book talks, research , etc. - and/or: what
collaborative classes you did and with what teachers.
Please be sure to include information on how the librarian works with
the teachers and the curriculum to boost student achievement. If you
have state or district standards, it is a good idea to show how they
are supported in the library.
You could also include how you have spent your funds this year as well
as any new strategies/techniques you have employed to increase usage.
My last board presentation I showed how libraries support the
curriculum goals of the district.
I think you should put in what conferences and workshops you attended
in the past year and what you learned there. I also tell them how many
new books the library received and my inventory statistics.
* the number of library orientation or bibliographic instruction you
gave to classes. (weekly, monthly, yearly)
* special programs you offered (author visits, reading programs and
results, other special programs)
* the number of students who visited the library throughout the
month--do you keep those statistics?
* special programs that you presented to the teachers / faculty on
equipment, materials, or databases. (beginning of school, during
school, or planned programs for the future)
* do you provide any outreach programs to parents or after-school
providers? (resources, information, contacts)
any special projects you assisted with, clubs, support teacher of
workshops, grants that purchased something special for the library
Not only usage stats are important, but what kind of meaningful
activities are the kids engaging in when they come to the LMC?
__________
Thanks for all help.
Ann Bender, Media Specialist
Allgood Elementary
659 Allgood Road
Stone Mountain, GA
abender@bellsouth.net
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