Many of you requested a hit for end of the year procedures. This a
compiled list from all of the responses I received. Thanks to those of
you who generously shared your expertise! If you prefer it in a word doc
format, please email me off the list and I will be happy to share it as an
attachment. Lisa
End of the year procedures
· Set last date for interlibrary loan
· Set date for return of all library materials by students (give yourself
enough time to check in materials, send out notices, collect $)
· Set date for return of all teacher materials (send ample friendly
reminders)
· Set deadline for laminating & copying (if you are responsible for this)
· Send out “Request” form to teachers for new materials & Evaluation of
Services form
· Send Overdue Notices to students and teachers
· Send list of library fines/lost book charges to office/bookkeeper
· Make up/find summer reading lists and offer to students, parents, and
teachers
· Share summer reading lists with local libraries and bookstores
· Talk up summer reading!
· Invite a local public librarian to promote summer reading program
· Take down bulletin boards/displays.
· Plan for summer mail
· Prepare and send a “what we did well” year-end report to administrators
· Prepare copy for final newsletter
· Make notes about changes or programs you want to add
· Do a survey of your space. Is it as inviting as it could be? Can you
see all of the computer screens from where you usually are? Were there
any problem areas?
· Set up calendar for next year
· Organize and clean
· Find out schedule (or arrange) for special cleaning projects with
custodians
· Conduct supply inventory (Make a list of needed supplies for next year)
· Review and renew periodicals & newspapers
· Reconcile accounts/budget (are there any outstanding POs? Do you have
money left over? If yes, will it carry over or do you need to do some
last minute spending?)
· Review consideration file & teacher requests for books/materials you
want to purchase
· Get orders ready for next year
· Collect & inventory AV Equipment
· AV Equipment maintenance, repair & cleaning (do-it-yourself or hire out)
· Remote control inventory
· What new AV equipment needs to be ordered?
· Catalog/Process new materials
· (Re)shelve books and materials.
· Read the shelves (i.e. make sure that the books are in the correct place
and order)
· Print Shelf list
· Conduct (whole or partial) Book Inventory/Weed outdated and worn
materials
· Purge records
· Repair/discard books
· Box up & discard designated materials
· Delete all students not returning
· Run Circulation Reports (end of the year statistics)
· Create a Curriculum Map for upcoming year (meet with teachers to plan
future collaborations)
· Plan orientation of freshman (or youngest incoming class)
· Plan author visits, special programs, promotions
· Schedule aides
· Recruit volunteers
· Prepare welcome back letter
· Pat yourself on the back for doing a good job!
Lisa Nocita, LMS
lnocita@barstowschool.org
The Barstow School
11511 State Line Road
Kansas City, MO 64114
816-277-0308
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