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Thanks for everyones help on how to handle autographing books in general for an author visit and whether you should distribute preordered books to students or hang on to them until the author visit for autographing purposes . Here is a requested hit on the subject..... The pre order sheet I use has a space on it to fill in autographing info. The books are not handed out to students until the day after the author visit. We put a slip inside each book with the name to be autographed to and the author autographs in between programs, after lunch and after school if needed. That process has always worked well for us! Good Luck! Our students were responsible for returning their books to us for autographs. We had each student put a post-it note with his/her name on it and their English teacher's name on the inside title page of the book. The author can then sign books when there is some down time. A long line of middle school students waiting for autographs is just asking for craziness.... in my opinon. Also... check with your author. Some authors have very definite ideas as to how they would like to provide autographs. Some have provided us with presigned bookplates. ........ I have had several author visits and the way I handle it is to have the kids prepay for the books. They do not get the books at all till after the visit is over and the books are signed. I cut strips of paper and write the students name (or the name the book needs to be autographed to if it is not the student) on one end and on the other end, I write the teacher's name. I put the strips in the books to be autographed and stack them up in my media center office. The authors do not generally like to sign them in the presence of the kids--it is too time consuming. When there is a break, the author goes into the media office (supplied with something to drink and a nice new pen) and signs the books. I ask them to turn the slips around as they do so the teachers names are sticking out and they are easy to sort to get to the kids. I usually manage to get them all passed out the same day as the visit that way and the authors have appreciated the method. I just saw your message on LM_Net and I know Sharron McElmeel responded, but I thought I'd add my two cents. I used to work at a publishing house and took orders for author visits. One thing I learned is that no matter how carefully you send flyers home with the kids to decide on what books to order and how many, there are always a few kids on the day of the visit who decide on the spot that they have to buy the book. This happens especially after a good presentation -- and Gordon Korman is a fabulous presenter! So I suggest that you order a couple extra books, just to have on hand in case you need them. Also, I'd suggest buying bookplates or even plain labels, and if you run out of books, ask Gordon to sign the bookplates, take the order from the student, then call the publisher after the visit is over and order the missing book or books. Most publishers will still give you the same discount they gave you originally, although they might ask you to pay the shipping costs to you. How lucky you are to have Gordon Korman visit! We hosted him last year (on a day we had a 2-hour delay because of snow and he was so accommodating!!) He has a great program that doesn't waste a minute and keeps the kids interested the whole time. Your kids and staff will love him! His visit was part of our annual "Book Week" where we invite 3-4 authors, illustrators and storytellers for a visit each day during a week in March. It is combined with a Book Fair (for the past 4 years put on by a local Barnes & Noble) that takes place in the library that same week. The books of visiting guests are available for purchase that week. When a guest's book is purchased, if the student chooses to have it autographed, a form is filled out about how they want the book to be inscribed, and we hold the book with the form in the library until the day that guest comes and have the guest do the signing at their convenience in between programs or at lunch. If a class comes to the library to purchase books at the Book Fair and the author is there signing books, they can bring the book they just purchased up to be signed. Otherwise, parent volunteers from the Book Fair deliver the signed books to the classrooms. It means that often a student won't "see" the author sign their book, but we've never had a complaint (except when the inscription wasn't right--but you can't be perfect!) Often kids are still a little shy at this age (we're gr. 4-5) to want to engage the author in conversation when the book is signed, so are content to just have the signature without the personal contact--the performance is enough. But there is enough time, either after a program, at lunch (our guests have been gracious enough to have lunch with small groups of students), or book-signing time for students who want to talk to the author, to do so. Gordon Korman was very gracious about signing the MANY books he had to sign that day. I don't think you'll have a problem whatever you decide to do! We do preordering and keep the books until the author autographs them... then after he/she leaves we distribute the books. More work for you ...less hastle for the author. I always do presales for several weeks with my middle school kids then they bring the books back on the day the author visits. Of course, there is always a lot of publicity to remind them to bring their books back. It has always worked well for us so the kids can get the books in their hands ahead of time. You will also sell many books after the author visit so if you can get him to sign those white stickers you can attach them to the books that sell later after he's gone! We just had Ben Mikaelsen and he is awesome!!! Highly recommend him for middle school author visits. When the books are purchased, we have a slip filled out. It has the child’s name, the teacher’s name and how the books should be autographed. We put the slips in the book and have the author sign them when he/she has time. We have 12 authors come on the same day. We keep the pre-ordered books in the office. Each one has a slip with the desired autograph/dedication. The authors sign them when they first get to our school. Then while they're visiting classrooms, an aide delivers the books to the students. We also have an Author Tea and book sale after school. Barb I have had 2 authors visit within the past 2 years. The books were preordered and then we kept them in the library and divided them by the classes with the student's order form in the books. The first author autographed them during lunch and we had a schedule for when the students would come in while he autographed them. The second author autographed them after school and I delivered them the next day. Our school has approx. 430 students 3rd and 4th grade students. Some of the students had multiple copies of the first author's books. They really enjoyed meeting him up close. The author was Bill Myers of the "My Life As...." series with Wally McDougal as the main character. The day before the signing the students drop off their books which we group by classroom. Each book has the students name and class in it and a note stating who the book is being signed to. We set aside about an hour and half for the author to sit and sign. ( depending on the number of books) You might find some of the links we have at http://www.mcelmeel.com/bookauthor to be of value in regard to this question/discussion. On the above cited page there is a link to "Make the Most of An Author/Illustrator Visit " -- Clicking on that link will take you to an article that has a section about obtaining books and autographing -- as well as links back to a page on our site that will provide autographing slips for use the day of the visit. In short I would recommend that you definitely let students have the books to read prior to Korman's visit. What a gift to the author to have him invited to speak before students who have read and enjoyed his books. Autograph slips can be provided for students to fill out and leave with their book the day or two prior to his visit. The books can be distributed back to the students (along with a bookmark or other appropriate keepsake for every child.) Given the difficulties students have in remembering, it would be a shame if they missed the opportunity, so you might suggest to them that you could keep the books. OR, send them home and have the author autograph a few book plates just in case someone forgets. As long as your guest will be there for two days, you could send books with him to autograph on the first night. This means autographing will not cut into time spent with students. Then leave some time at the end of the second day for the remainder. I don't have autographing while students are present, because this encourages things like, "Would you sign this paper? - or napkin? - or ____?" For those students without books, I usually have on hand copies of bookmarks that fit the occasion. Thee author autographs a master sheet of bookmarks ahead of time and then I just make copies. Our school system curriculum director has the visiting author sign peel and stick labels. He had copies made of them also. Then we place the labels in the books as they are purchased. This year we had a parent expo where the visiting author kicked off the event with a speech about the importance of reading and signed books afterward. Some kids came to the event to have their books signed. We place the order sheet w/ the student's name and class inside each book. We schedule signing time into the author's schedule. Then he/she signs them privately. It gives the author down time as well as a nice break. We try to deliver the cooks to the kids before the end of the day. If not we give them out the next day. Sharyn L. Mudd Library Media Specialist Veronica Connor Middle School Grand Island, NY 14072 (716) 773-8832 sharynmudd@k12.ginet.org