[LM_NET] End of Year Inventory

[Joanne Shawhan <jshawhan@NYCAP.RR.COM>]

Dear Everyone,

I think an annual inventory is very useful.  I, my aide and whatever other help we 
can get scan all the books (currently about 15,000) every year.  Since NY schools 
go to the end of June, we start our inventory around Memorial Day.  We work around 
the kids, since our library only closes for testing and the hand-held scanner beeps 
too much to use while there is testing.

Why do we go to so much trouble:
1) It keeps our OPAC accurate.  Our students expect  a book to be there if it says 
"on the shelf".
2) It points up misshelved books.  We only care about seriously misshelved ones, 
like fiction in the biography section, but we get enough of those.
3) It shows which books have cataloging problems, like missing item types and 
collection codes, that need fixing.
4) I use it for the following year's ordering.  If our only copy of a book turns up 
missing, I try to order it.
5) I like to see how well our security system is working, since I had to do a lot 
of work to convince the District to buy it.  The fewer missing books the better.

I hope this helps,

Joanne


- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 
Joanne Shawhan 
Library Media Specialist 
Cobleskill-Richmondville High School 
1353 State Route 7--PO Box 490
Richmondville NY 12149
(518)234-3565 x1151, 1152 
(518) 234-9006 (fax)
jshawhan@nycap.rr.com
shawhanj@crcs.k12.ny.us
http://www.crcs.k12.ny.us/lib/hs/index.htm 

--------------------------------------------------------------------
Please note: All LM_NET postings are protected by copyright law.
  You can prevent most e-mail filters from deleting LM_NET postings
  by adding LM_NET@LISTSERV.SYR.EDU to your e-mail address book.
To change your LM_NET status, e-mail to: listserv@listserv.syr.edu
In the message write EITHER: 1) SIGNOFF LM_NET  2) SET LM_NET NOMAIL
3) SET LM_NET MAIL  4) SET LM_NET DIGEST  * Allow for confirmation.
 * LM_NET Help & Information: http://www.eduref.org/lm_net/
 * LM_NET Archive: http://www.eduref.org/lm_net/archive/
 * EL-Announce with LM_NET Select: http://elann.biglist.com/sub/
 * LM_NET Supporters: http://www.eduref.org/lm_net/ven.html
--------------------------------------------------------------------