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I work for a fairly large district and we have a Media Services Coordinator. The coordinator is also the "principals' boss" in charge of elementary curriculum. She is very supportive of our media programs. We have quarterly meetings and in late March one of her agenda itmes was "closing the library; end of year." First she asked if we wanted her to send out the message as she had last year about the date all books would be due. We said YES! Then she asked for discussion. One librarian pointed out that our procedures manual states that all books are due two weeks before school is out. Now, some librarians feel this is poor PR and upsets some students and teachers. Here's the good part... The coordinator responded "Ladies, you work the same contract as teachers. Your last day is the same as theirs, one day after the students. You must think of yourselves because no one else will. I know you want students to have books as long as possible, however, you have responsibilities too. You must regain all books, check them in and reshelve them and most of you like to secure the shelf order of books before leaving. This cannot be done in just one day. I will send the email stating our district policy in all books due 2 weeks before school is out. Remember, no one will watch out for you except yourselves. Take the time you need to put your very valuable collections in order before you leave to enjoy Summer Vacation." Wow, we are very lucky to have such support. I have sent an email to explain this to my teachers and the due date. I will continue to have students visiting the library, in fact two teachers have set up times to come down for 1 hour of free reading with their classes. Students will enjoy a few days of SSR and the teacher plans to work on grades a little bit. I'm thinking my library will be in a nice order this year when I leave, and I won't be running down the hall at the last minute trying to nab those students who promised they would bring the books back tomorrow last day. Amanda Bailey <amanda.bailey@MAIL.SCOCA-K12.ORG> wrote: I would like to ask if anyone has a memo you send out to your teachers about closing the library down the week before school is out. I am looking for a memo that explains the process of closing a library down in order to get it ready for the next school year and includes the importance of making sure all books are returned before the end of the school year. I am thinking about closing the school library down to the study hall students the week before school is out unless of course the student has a project he/she will need to finish in the library. At this time, the library will still be open to the teachers who would like to bring classes into the library etc. This week of not having students from study hall to monitor will allow me to shelve the books that will be coming in during the last month of school and also give me time to work on getting the books back on the shelf. Do you have any suggestions or a memo that better explains the reasoning behind this time period of preparing the library for the next school year? Thank you, Amanda Bailey Librarian Gallia Academy School 340 4th Ave. Gallipolis, OH 45631 (740) 446-3212 amanda.bailey@mail.scoca-k12.org -------------------------------------------------------------------- Please note: All LM_NET postings are protected by copyright law. You can prevent most e-mail filters from deleting LM_NET postings by adding LM_NET@LISTSERV.SYR.EDU to your e-mail address book. To change your LM_NET status, e-mail to: listserv@listserv.syr.edu In the message write EITHER: 1) SIGNOFF LM_NET 2) SET LM_NET NOMAIL 3) SET LM_NET MAIL 4) SET LM_NET DIGEST * Allow for confirmation. * LM_NET Help & Information: http://www.eduref.org/lm_net/ * LM_NET Archive: http://www.eduref.org/lm_net/archive/ * EL-Announce with LM_NET Select: http://elann.biglist.com/sub/ * LM_NET Supporters: http://www.eduref.org/lm_net/ven.html -------------------------------------------------------------------- Lisa Hunt School Library Media Specialist National Board Certified Teacher Moore, OK --------------------------------- Blab-away for as little as 1¢/min. Make PC-to-Phone Calls using Yahoo! Messenger with Voice. -------------------------------------------------------------------- Please note: All LM_NET postings are protected by copyright law. You can prevent most e-mail filters from deleting LM_NET postings by adding LM_NET@LISTSERV.SYR.EDU to your e-mail address book. To change your LM_NET status, e-mail to: listserv@listserv.syr.edu In the message write EITHER: 1) SIGNOFF LM_NET 2) SET LM_NET NOMAIL 3) SET LM_NET MAIL 4) SET LM_NET DIGEST * Allow for confirmation. * LM_NET Help & Information: http://www.eduref.org/lm_net/ * LM_NET Archive: http://www.eduref.org/lm_net/archive/ * EL-Announce with LM_NET Select: http://elann.biglist.com/sub/ * LM_NET Supporters: http://www.eduref.org/lm_net/ven.html --------------------------------------------------------------------