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I work for a fairly large district and we have a Media Services Coordinator.  The 
coordinator is also the "principals' boss" in charge of elementary curriculum.  She 
is very supportive of our media programs.  We have quarterly meetings and in late 
March one of her agenda itmes was "closing the library; end of year."  First she 
asked if we wanted her to send out the message as she had last year about the date 
all books would be due.  We said YES!  Then she asked for discussion.  One 
librarian pointed out that our procedures manual states that all books are due two 
weeks before school is out.  Now, some librarians feel this is poor PR and upsets 
some students and teachers. 
   
  Here's the good part...  The coordinator responded "Ladies, you work the same 
contract as teachers.  Your last day is the same as theirs, one day after the 
students.  You must think of yourselves because no one else will.  I know you want 
students to have books as long as possible, however, you have responsibilities too. 
 You must regain all books, check them in and reshelve them and most of you like to 
secure the shelf order of books before leaving.  This cannot be done in just one 
day.  I will send the email stating our district policy in all books due 2 weeks 
before school is out.  Remember, no one will watch out for you except yourselves.  
Take the time you need to put your very valuable collections in order before you 
leave to enjoy Summer Vacation."
   
  Wow, we are very lucky to have such support.  I have sent an email to explain 
this to my teachers and the due date.  I will continue to have students visiting 
the library, in fact two teachers have set up times to come down for 1 hour of free 
reading with their classes.  Students will enjoy a few days of SSR and the teacher 
plans to work on grades a little bit.  I'm thinking my library will be in a nice 
order this year when I leave, and I won't be running down the hall at the last 
minute trying to nab those students who promised they would bring the books back 
tomorrow last day.

Amanda Bailey <amanda.bailey@MAIL.SCOCA-K12.ORG> wrote:
  I would like to ask if anyone has a memo you send out to your teachers about
closing the library down the week before school is out. I am looking for a
memo that explains the process of closing a library down in order to get it
ready for the next school year and includes the importance of making sure
all books are returned before the end of the school year.



I am thinking about closing the school library down to the study hall
students the week before school is out unless of course the student has a
project he/she will need to finish in the library. At this time, the library
will still be open to the teachers who would like to bring classes into the
library etc. This week of not having students from study hall to monitor
will allow me to shelve the books that will be coming in during the last
month of school and also give me time to work on getting the books back on
the shelf. Do you have any suggestions or a memo that better explains the
reasoning behind this time period of preparing the library for the next
school year? 



Thank you,



Amanda Bailey

Librarian

Gallia Academy School

340 4th Ave.

Gallipolis, OH 45631

(740) 446-3212

amanda.bailey@mail.scoca-k12.org








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        Lisa Hunt
  School Library Media Specialist
  National Board Certified Teacher
  Moore, OK





                
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