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when I did my internship in a K-5 school, the librarian there had a large 3-ring binder with plastic pages. I believe the pages were designed to hold business cards. She labeled each page by teacher and put the cards into the slots. Whichever class came into the library, she would open the binder to that page and was able to scan in barcodes easily - through the clear plastic. It seemed efficient. Granted it can be a hassle at the beginning of a new year when all of the classes are rearranged, but this is just one of many beginning of the year hassles... What I have done in past positions was to have an index card for each child. They were laminated with the barcode already on them. Every fall the secretary printed me out the students i.d. labels and they were put on the cards. I used colored index cards so that each grade had a different color. The students kept the same card all the way through school, and I updated their cards with new i.d. labels every year so I could sort by teacher. When the rising 6th graders moved onto middle school, their cards became the cards for kindergarten. Does this made sense? When classes came in I had their cards laid out on a table (a student would do this for me) so when it was checkout time they found their own card. Great for name recognition in kindergarten. You can also write notes on the cards with a vis-a-vis pen, like if you had to ask them a question about something. It was a great reminder for me sometimes. I use "Avery Tabbed Business Card Pages" that I got at Staples. I sort the kids by teacher and use a page or two for each class. Each page holds 10 on a side. I put my K's first alphabetically by teacher. Then I put in a divider and do 1st, etc. I have 500+ kids in K-2. Their cards and a set of class list printouts for substitutes all fit in a three inch binder. Our K students check out books but do not bring them home (the books stay in their classroom), so I check all the books out to the teacher. But, if your students check out, the procedure described below should work for them. For our First to Fourth grade students, I print out barcodes and attach the barcodes to color coded index cards. For the younger ones I also write their name on the card, since they may have problems reading the small font on the barcode. I keep the cards in a rubber-banded stack and just before the class comes in, I put the cards alphabetically into one of those plastic pocket keepers (I think that is what they are called) which I have hanging in a corner. When the students have selected their book and are ready to check out, they remove their card from the pocket keeper and bring it up to the circ desk with their book. When they hand me their library card, I scan it, check out the book, and keep the library card, which I will put out for their next visit. For the Fifth through Eighth grade students: I figure these are big guys and they need to be responsible for their own library card, just like in real life. I print the barcodes and attach them to index cards but I don't keep the cards. I give them the cards and tell them that they can't check out a book without it (like American Express...don't leave the classroom without it!). I also tell them they don't have to physically have the card as long as they know their library card number, which stays the same every year, and that I will not tell them their library card number if they forget it. (I am so mean.) They are to put their cards in a safe place, usually their binder. I punched holes in the cards ahead of time, although if you have too many students you could have them do that. As a backup, I have the students write down their library card number on the front page of their homework assignment book, right underneath their locker combination. Then I check to make sure they did it. I have had very, very few students who have not been able to remember their library card number. One graduating 8th grader told me she would never forget it! If they do come to the desk and don't remember their number, I ask them to consult their homework assignment book, which they have to carry with them everywhere. Of course, if a student really needs a book and doesn't remember their number or for some reason doesn't have their assignment book or card with them, I will check the book out for them (but I don't tell them this when I go through the procedure described above) "just this once." This method puts the responsibility on them and makes less work for me. I've found lost library cards, but it doesn't matter because the kids know their number. I've used this procedure for 8 years and have not found any reason to change or modify it. We use 3x5 index cards. The secretary orders labels for us. The cards are placed on the table when classes come in and students pick up their cards. Students coming in for free checkout just give their name. I print barcodes and place them on laminated cards or bookmarks for each child. If the child forgets his library card, he can use his lunch card because the numbers and protocols are the same. I'm sorry to say I have found no perfect plan. This year I am considering forsaking cards in favor of printing out barcodes on regular paper using a mailing label template (30 to a page) and arranging them by homerooms on my desk. I doubt this will be a great idea either. I've also in the past printed the labels on regular paper by homeroom and placed them in a folder on my desk. Life was so much easier when the kids student numbers were only five digits and I could remember each of them! I make a library/computer lab card for the kids using PowerPoint. I can get 4 cards on a page. We laminate them and keep them in the library. Our students only have three-digit numbers! The first number indicates their graduation year. 345 equals someone graduating in 2013. (I had to use 1000 for the 2010 ones - four-digits.) This is easy for our students. I only make library cards once when a student enters our school. That way they know they have one from the beginning. If they request one, I'll make another any time. Since we have only 346 boys, they usually just memorize their easy patron number. I use to have a Rolodex. It worked ok but seemed unnecessary. Now I just make a spreadsheet in Excel and laminate it or use a plastic cover. One side will hold our middle school names and numbers and the back holds our HS names. One "flip over" sheet is very handy. Also the list can be quickly updated. We are automated; running Sagebrush InfoCentre. I print a patron barcode for each of my students on an Avery mailing label. I stick these in alpha order by last name on a letter-size manilla filing folder that has been cut down the fold (cutting makes it easier to turn the "pages" later on). Each homeroom has a section, it usually takes 2 halves of the folder. I also include barcodes for common commands (check out, check in, clear all, etc. Whatever you tend to use most) on each page. I also make seperate pages for faculty, staff, and parents (any patrons other than students). Next, I laminate the folder pieces, punch on a three-hole punch, and put them in order (PreK-5, staff last) in a three-ring notebook. When a class comes in, I simply open to their page and go. Oh, it also helps to use colored folders and write the teachers' names on the tabs for easy locating. Put your stickers on both sides of the folders, so when you assemble the finished notebook, you have used every surface. Laminating keeps the barcodes clean and readable for the entire year. I have a binder with pages of barcodes by class and then by name alphabetically. I printed out the patron barcodes buy grade level (alpha by last name). Then I put each sheet in a plastic sleeve and put all of them in a 3 ring binder. The binder tucks away when not in use and I can easily skim the list of patrons on one sheet to find the name and corresponding barcode. I also have a separate faculty sheet. I print the barcode labels out by homeroom and put them in clear sleeves in a 3 ring notebook. Our system (alexandria) allows us print patron barcodes by class. You could print them on card stock but we use regular paper, because we have a large turnover and have to reprint each nine weeks. We use to slide the sheets into the clear document protectors and put them in a three ring binder, but a few years ago we purchased a "Durable Reference Systems" through Demco. It's like a binder on a stand and the protective sheets are very ridged. You can check it out at www.demco.com and type "Durable Reference Systems" in the search box. They are not cheap but may be worth the extra money to you. What works great for us, and has worked great for us for 8 years, is a system of little plastic containers. I went to Dollar General and bought small, rectangular, plastic boxes with snap-on lids. One for each class. The kids' barcodes are on card stock cards in the boxes by classroom. When the class comes in, the correct plastic box is opened and the cards are spread on the counter. Each year the cards are reshuffled to the correct boxes. At another of our schools, the librarian puts each kid's barcode on a shelf marker. The shelf markers are stored in the teacher's classroom, and the kid brings her shelf marker when she comes to the library. When the whole class comes, all the shelf markers come to the library too. Through the years, the shelf markers move through the classes with the students. A friend of mine started using manila folders. The student bar code label fits in the label area, the students can decorate them - and they use them as shelf markers. They can also be used by the classroom teacher as a pass to the library. I was at a school of 400 students and made them their very own library cards. That way, when they came in, they knew to have their card with them. I printed out their id's through our Follett system- it worked really well. The children loved the idea of having their own card, and it was so much easier and faster for us to check the books out to them. We used card stock, made a template to fit 8 cards on with a name and their id, printed out the barcodes and taped them on. Teachers laminated the cards and we provided a basket for each teacher to hold the cards in. WHen kids needed them, they just went over, searched for their card, and came right on in. For my first and second graders, I make library cards from colored index cards (each class has a different color). I stick the patron barcode on the "short" end of the card, and when a child checks out a book the child presents his/her card, I scan it and the material barcode, and the child removes the white book card from the pocket and inserts the library card with the barcode label showing. The book card goes into an index file box divided into classroom teachers in the order in which they visit the library (fixed schedule). we have used colored index cards, a specific color for each grade level that moves up with the students. That way you are only having to replace K cards each year and add the new students. I would put their teacher's name on the back. These were also laminated so that they would last for a while. At my last school, we actually printed out a barcode sheet for each class and then highlighted the girls' names in pink and the boys' names in blue. We put the teacher's name & grade level at the top and kept these in a notebook at the circulation desk. It did take some getting used to with so many names so close together. You have to be careful to make sure that you have actually scanned the correct name before proceeding with the checkout. The kids actually got pretty good at finding their names upside down if we were having trouble locating them on the sheet. Mari Ferguson, K-8 Librarian Theodore Jamerson Elementary Bismarck, ND marivferguson@yahoo.com Check out my brand new blog at http://www.bloglines.com/public/MariBookWorm __________________________________________________ Do You Yahoo!? Tired of spam? Yahoo! Mail has the best spam protection around http://mail.yahoo.com -------------------------------------------------------------------- Please note: All LM_NET postings are protected by copyright law. 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