(This first post is from Brian, who is at a boarding school...somehow
his sig got eaten. SORRY!)
1. For how long do materials circulate?
- books (Fic and NF) - 21 days - renewable twice
- DVDs - 3 days - non-renewable
- VHS/CDs - 7 days - non-renewable
- textbooks - 2 hours/overnight (for kids who forget their
books at home, etc.) - non-renewable
- periodicals - non-circulating
- digital cameras/camcorder - 3 days - non-renewable
2. Does circulation time vary based on the type of material
(overnight for reference, 1 week for magazine's, two for novels
etc.,) or by grade level?
- circulation varies by item, noted above
- juniors and seniors can take out more books than frosh/
sophs 8 vs. 12
3. How often do you issue overdue notices?
- all of our kids have laptops with school email, so overdue
notices are sent out automatically by our library system three times
each day. Students get a reminder, again automated, three days
before a book is due.
4. Do you offer a 'grace period' for overdues?
- there is a one day grace period built into each checkout.
Books have additional 5 day grace period, but then the fine for the
whole 5 days kicks in.
5. Do you charge overdue fines?
- yes we do and they are rather steep. DVDs are $1/day (we
have a collection of 2000+ with 70% being popular type movies).
Books are $5 after 5 days. If they return the book after 4 days
overdue (and that would be at least 12 email notices) there is no
charge.
6. If you do charge fines, who is responsible for collecting them?
- we collect fines at the desk. If students owe money they
cannot take out other materials. As a boarding school the students
want DVDs for Saturday/Sunday so they pay their fines. If I ran an
overdue report on any given day before we charged fines (4 years ago)
there would be 50+ students/100+ items overdue. I just ran the
report and there are 3 students/5 items. Also, to note, we use fine
money to help pay for raffle prizes for the various library parties
throughout the year (Halloween, Holiday/Winter, Mardi Gras, and cinco
de Mayo).
- students with overdue charges are sent an automated notice
three time/day
- students can pay in cash or use their school debit card,
if there's money on it. Any outstanding fines are sent home in a
bill from the school at the end of the year.
How do you handle change/receipts?
- we have a change drawer at the desk and a receipt printer.
1. For how long do materials circulate?.....1 week
2. Does circulation time vary based on the type of material ?
.....overnight for reference. We do not circulate magazines or
discriminate by grade level.
3. How often do you issue overdue notices?...weekly, addressed to
the student and delivered to the homeroom teacher.
4. Do you offer a 'grace period' for overdues?....yes. one day.
5. Do you charge overdue fines?...yes. 10 cents per day with a $1
cap. We do not charge for weekends, holidays, any day we're not in
school or that I am not at school (because my principal does not hire
a sub and students have no access on those days) I also do not
charge students when they are absent if they return their books the
day they return to school (my students all have access on any day
during the homeroom period as long as they get a hall pass from the
teacher.)
6. If you do charge fines, who is responsible for collecting
them? ...I collect them and periodically turn them in to the office
with the required accounting forms. The money is deposited into a
restricted account that I spend at my discretion as long as I use a
school purchase order signed by the principal.
How do you handle change/receipts?...I keep fine money in a lockable
cash box and make change on the spot (we also have a pencil dispenser
and I frequently have to give change for that.) When the fine money
amounts to several dollars or a student pays for a lost book, I turn
money in to the office, but I always keep enough back for making
change. I issue receipts only when asked for them. My circ system
(Concourse) makes this easy.
>
> 1. For how long do materials circulate? 1 WEEK FOR GRADES
> K-4; 2 WEEKS FOR GRADES 5-8
> 2. Does circulation time vary based on the type of material
> (overnight for reference, 1 week for magazine's, two for novels
> etc.,) or by grade level? BY GRADE LEVEL
> 3. How often do you issue overdue notices? EVERY WEDNESDAY
> 4. Do you offer a 'grace period' for overdues? NO, BUT
> THERE ARE NO FINES
> 5. Do you charge overdue fines? NO
> 6. If you do charge fines, who is responsible for collecting them?
> How do you handle change/receipts?
>
>
>
High School (Gr. 8-12)
General rules:
2 week loan - Books
1 week loan - Magazines/vertical file
Overnight - Reference
1 period loan calculators, etc.
No fines, but we bill monthly for books/materials that are overdue by
a month. Students also lose library pass privileges.
We are automated, so we routinely override the due date to whatever
date the assignment is due. This has helped reduce overdues
tremendously!
We often let the student tell us when they want to bring it back -
and they do!
Vicki Reutter, LMS
Cazenovia (NY) High School
vreutt@aol.com
vreutter@caz.cnyric.org
I used to have materials circulate for three weeks but this year I
changed the policy to two weeks. I found that I had more outstanding
overdue books. I don't circulate reference books or magazines. All
grades receive the same circ. time.
I try to issue overdue notices every week. Every other week at the
least. I have found that more I send them out the faster I get the
books back. I do charge fines of 5 cents per day with no grace
period. If a due date falls over a vacation I just extend it to the
first day back at school. I also don't charge a fine if I am absent
for the day.
I'm responsible for collecting all the fines. At the end of the
school year any books or money I don't receive I put into a
spreadsheet and give to the main office. They then hold report cards,
schedules, etc. I don't give receipts but do record when the book was
returned and how much the fine was. I keep a lock box in my storage
room with the fine money and haven't really had problems with making
change. When I hit a certain amount usually around $40 I turn the
money into the main office to be put in the library account leaving a
few bucks for change.
Hope this helps.
Nicole
> Would some of you please weigh in on a few circulation questions?
>
> 1. For how long do materials circulate?Two weeks for students,
> academic
>
>
>
quarter for staff.
> 2. Does circulation time vary based on the type of material
> (overnight for reference, 1 week for magazine's, two for novels
> etc.,) or by grade level? Almost all are two weeks; occasional
>
>
>
overnight for reference.
> 3. How often do you issue overdue notices? About once a month
> 4. Do you offer a 'grace period' for overdues? Not officially, but we
>
>
>
don't send the "library police" (deans) until books are a month or more
overdue.
> 5. Do you charge overdue fines? No, only replacement fee for lost
> book.
> 6. If you do charge fines, who is responsible for collecting them?
>
> How do you handle change/receipts?
>
> 1. For how long do materials circulate? 2 wks
> 2. Does circulation time vary based on the type of material
> (overnight for reference, 1 week for magazine's, two for novels
> etc.,) or by grade level? by material
> 3. How often do you issue overdue notices? once a month
> 4. Do you offer a 'grace period' for overdues? No
> 5. Do you charge overdue fines?10 cents a day
> 6. If you do charge fines, who is responsible for collecting them?
> The library staff since we are in a HS
> How do you handle change/receipts? We have a change box. Our system
> (Destiny) prints receipts.
>
>
Books and magazines go for two weeks; reference materials overnight. No
grace period for overdues; no checkout if something is overdue. No
fines; pay if something is destroyed or lost. Hold report cards at end
of semester if books are overdue more than one month; for example,
semester ended Jan 29. We hold report cards for anybody who had
overdues from before Dec. 20.
Jo Chinn
Sequim Middle School Teacher Librarian
Sequim, WA
jchinn@sequim.k12.wa.us
1. For how long do materials circulate? 2 weeks
2. Does circulation time vary based on the type of material
(overnight for reference, 1 week for magazine's, two for novels
etc.,) or by grade level? No
3. How often do you issue overdue notices? about once a month
4. Do you offer a 'grace period' for overdues? I'm am usually forgiving
5. Do you charge overdue fines? Yes, 10 cents per school day,
excluding weekends, holidays, absences due to illness, and field trip
days
6. If you do charge fines, who is responsible for collecting them? Me
How do you handle change/receipts? no receipts--I put any returned
change back in the envelope that it came in--stapled or taped up.
1. For how long do materials circulate?
one month with unlimited renewals
2. Does circulation time vary based on the type of material
(overnight for reference, 1 week for magazine's, two for novels
etc.,) or by grade level?
No - for DVD/VIDEOS I bargain with the student - depends on
assignment. I don't have any magazines - so not an issue.
3. How often do you issue overdue notices?
I haven't in 2 years. Without a library aide - I have no time
4. Do you offer a 'grace period' for overdues?
Built in grace period- giving them a month
5. Do you charge overdue fines?
Actually I say I do - but I haven't collected. I feel guilty if
no overdues have gone out - so my tendency is to forgive all fines. I
just want the material back. We do hold graduation and transcripts if
materials are overdue.
6. If you do charge fines, who is responsible for collecting them?
I would be - and as above, there is no time
How do you handle change/receipts?
Mandarin will print a receipt - but since I haven't charged
fines - no receipts
Allan
Dr. Allan O'Grady Cuseo (Brother Donogh Allan, MGC)
Bishop Kearney High School Library
125 Kings Highway South
Rochester, New York 14617
1. For how long do materials circulate?
Books - 2 weeks
Magazines - 2 days
2. Does circulation time vary based on the type of material
(overnight for reference, 1 week for magazine's, two for novels
etc.,) or by grade level?
Yes (see above)
3. How often do you issue overdue notices?
I send notices once a week on Thursday afternoon. (They go in homeroom
teacher's mailboxes to be distributed Friday morning)
4. Do you offer a 'grace period' for overdues?
No, but once a year I have an "Amnesty" day where students can return
any overdue materials and have fines completely forgiven.
5. Do you charge overdue fines?
Yes. I charge 5 cents per day (for every day that school is open). The
fine gets maxed out at $1.00 per material. Also, students who were
absent on the day due have the fine forgiven (as long as they bring it
back the next day)
6. If you do charge fines, who is responsible for collecting them?
How do you handle change/receipts?
I collect the fines. The Vice Principal gets a print out from me about
once a month with students who are LONG overdue on both books and fines.
Those students are placed on Privilege Denial, and have 'points' marked
against them. A student who accumulates so many points may not
participate in fun end-of-the-year activities.
Receipts are given upon parent request. Or if the fine in charged due
to a lost or damaged book.
Liz Wiemann
School Library Media Specialist
Wind Gap Middle School
Wind Gap, PA
1. For how long do materials circulate? -- 2 weeks.
2. Does circulation time vary based on the type of material -
Reference is overnight only.
(overnight for reference, 1 week for magazine's, two for novels
etc.,) or by grade level?
3. How often do you issue overdue notices? - we try to get them out
once a month, but often we can't, e.g., my assistant has been out for
7 weeks this year.
4. Do you offer a 'grace period' for overdues? - yes. One day.
5. Do you charge overdue fines? - yes. 10 cents a day. This is system
wide for high schools. Elementary and middle school students do not
pay fines.
6. If you do charge fines, who is responsible for collecting them? -
I do, or my assistant.
How do you handle change/receipts? - We take the student's overdue
form and write "Clear Hold" on the form, and initial it with the
date. If the student does not have the form with him, we locate our
copy of the form, clear it, and make a copy for the student. Then we
delete the fine and put our copy in a Cleared Hold notebook. We write
the student's name on a student remittance form which we keep at the
front counter.
If a student does not have his copy of the form with him, we might
not be able to make a copy for him, especially when the amount is
under a dollar and it is extremely rushed at the counter.
I usually reduce fines for an item to $3.00 for a semester. If it
goes to a second semester, I will allow the fine to get as high as
$6.00. If a student leaves at the end of the school year and still
has the item, I will add a $3.00 charge for the summer.
1. Books circulate for two weeks. Videos, magazines and books on
tape
circulate for two weeks. Students can take out 4 items at a time,
but can
take out only one video, one magazine, and one book on tape.
2. Students are not charged fines for overdue books. They can't take
out anything if they have an overdue book. Overdue notices are
issued
once a month.
3. The library clerk handles payments for lost books and other
materials. Students are given their money back if they later
find the
item.
Dianne Brach
William Street School
Lancaster, New York
We circulate materials for 4 weeks. I inherited the policy of not
circulating Ref., but I do occasionally let someone take it
overnight. We do overdues about every month - 2 months. I have no
fines, to me they're more trouble than they're worth, and I don't
think we have any more problems with getting materials back than
anyone else. We scare everyone at the end of the year by telling them
that if they don't return the book, then they have to pay for it. In
reality, we don't really "catch" them for that until they're ready to
graduate, but again, I don't feel that we have a problem with getting
books back.
I should add that I am in a small school, 600+ students, so it is
fairly easy to manage.
We have no periodicals, only online databases. At my previous school,
we loaned those materials on an overnight basis.
Lyn Grund, Librarian
Middlesex High School
Middlesex, NJ lcgrund@gamail.com
1. For how long do materials circulate?
*General Collection materials circulate for 21 days (three weeks);
Videos/DVDs for seven days (one week); Reserve at faculty
determination;
Reference overnight (or week-end in the case of Friday)
2. Does circulation time vary based on the type of material
(overnight for reference, 1 week for magazine's, two for novels
etc.,) or by grade level?
*See above. This covers the Upper School (9-12); reference and
videos/DVD do not check out at Lower School; Middle School has same
policies as Upper School
3. How often do you issue overdue notices?
*The first notice is issued seven days after the material is overdue;
a
warning of loss is sent a week later; final billing notice sent a week
after that.
4. Do you offer a 'grace period' for overdues?
*Other than the first seven days, no. Because of our accounting
system, we cannot charge for less than $2.00 so that is when the
charge
is made.
5. Do you charge overdue fines?
*General Collection -- 25 cents per day (up to $5.00);
Video/DVD/Reference/Reserve -- $1.00 per day (no maximum)
6. If you do charge fines, who is responsible for collecting them?
*We bill the students though their accounts using charge slips.
How do you handle change/receipts?
*I keep a copy of the charge slip on file for one year; the other goes
to Students Accounts for billing purposes.
Mary L. Peterson, MLIS
Library Assistant
Cranbrook Campus Library
Cranbrook Kingswood Upper School
Bloomfield Hills, MI 48304
. For how long do materials circulate?
It depends on the material: General collection - 30 days, Reference-
no circ, videos - 3 days, magazines - 1 day, Special loans ( items
reserved for specific projects or class) 7 days.
2. Does circulation time vary based on the type of material
(overnight for reference, 1 week for magazine's, two for novels
etc.,) or by grade level? Grade level does not count. see #1
3. How often do you issue overdue notices?
Once a month
4. Do you offer a 'grace period' for overdues?
7 days grace except for Special loans
5. Do you charge overdue fines?
Yes, 10 cents a day
6. If you do charge fines, who is responsible for collecting them?
I am - and I keep the money and use it for purchases I find when
school is not in session. Students cannot take Semester exams if they
have any outstanding items or charges so I get everything before the
exams begin. However, I will, on a case-by-case decision, forgive
fines. I have also been known to renew items if the student really
needs it and no one else is waiting for it.
7. How do you handle change/receipts
I have a petty cash fund (the fines go into it) and use the overdue
notice as a receipt. I sign and date it.
Toni Koontz
Librarian
St.Charles Preparatory School
Columbus,Ohio
akoontz@cdeducation.org
Carpe Diem
We are a k-5 library and we have check-out set for one week, with the
right to renew. We have some overnight in reference, but that is
rarely used. We send overdue notices every Wednesday and have no fines.
Sue McGown
St. John's School
Houston, TX
1. For how long do materials circulate? 2 weeks
2. Does circulation time vary based on the type of material
(overnight for reference, 1 week for magazine's, two for novels
etc.,) or by grade level? Overnight for reference, magazines don't
circulate, everything else 2 weeks. Limit of materials out at a time
is 6.
3. How often do you issue overdue notices? weekly
4. Do you offer a 'grace period' for overdues? Yes. 5 days
5. Do you charge overdue fines? Yes
6. If you do charge fines, who is responsible for collecting them?
We are.
How do you handle change/receipts? A receipt automatically prints
when someone pays their fine and we record it in our circ program. We
keep change on hand for fines from our copy machine.
Charlotte Nance
Edmond Memorial Media Specialist
1000 E. 15th St.
Edmond, OK 73013
(405) 715-6524
Go Bulldogs!
Compiled by Lizanell Boman
North Star Academy, Bluffdale, UT
Library Media Specialist
lboman@north-staracademy.com
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