Hit for Record Keeping ideas.
Thanks for all who responded. Here is a summary.
This first paragraph from an LM_NET member has caused me to do some rethinking in
my listing of reports. I want you all to see it first.
Note of caution, be sure you are not having policies approved for all of your media
centers, just procedures or guidelines (procedures and guidelines are not usually
approved by school boards, just a local school thing) Official policies could be
used against a media coordinator or even the media program in general, i.e. if
he/she does not 'follow district media policy" regarding something that was really
a principals decision or just not practical in a school. What works in an
elementary school with 400 students won't work in a high school with 1200.
1. Database statistics and library usage-(an average of how many students and
classes)
2. Computer use
3. How about any other technology? - If it used, especially on a regular basis
4. I would include the number of students and classes that use the library.
5. Number and types of classes taught
6. You might want to keep a usage report. For example how often the reference
materials are used and other items not always checked out. We just put a sheet out
and the people put a mark next to encyclopedia, journal, etc. Then at the end we
totaled the numbers. This helped us see what items we needed to keep current and
which we could let slide in a lean year.
.
7. I try to keep an idea of how many books we shelve. In the lower grades the kids
don't reshelve books but put them in a bucket. It helps to show how much work is
actually done in the library that can't be tracked with a computer generated report.
8. We are required to keep results of faculty/staff surveys about the LMC.
9. Gifts and endowments
10. Winners/participants in reading incentive programs
11. Also, Follet has a wonderful free service, if you give them access to your
catalog database, they will run tons of very useful collection reports for you
(including many of the ones you listed). It's great to have these stats when
cleaning up the database, weeding or applying for grants
12. Number of collaboration planning sessions.
13. Number and kinds of projects completed through the use of technology.
14. What kinds of new purchases were made and how do that fit the curriculum and
reading interest of your population?
15. Dallas librarians have been asked to keep track of 70 different items. I tally
everyone who walks into the library as part of this request. I also keep track of
every tech question/help I give.
16. A record of any book challenges and the disposition of those cases, including
any correspondence involved.
17. Records concerning any library fundraisers.
18. Records related to additions/deletions of library computer programs or databases
19. Records related to equipment assigned to the library (your own computer and
any student computers, media projector, etc.
20. How about something that would represent instruction, collaboration,
integration that occurs in the media center. Staff developments, curricular
committees, and such need to be included as does student usage of resources and
facility. Limiting your reports to these only represents that you check things
out, run reports, and prepare purchase orders, all things an assistant could do and
does not require a certified person. Purchase orders could be done by the school
bookkeeper.
Thank you all again.
>^..^< Debbie Williams, Media Specialist
Smiths Station Intermediate School
80 Lee Road 926
Smiths Station, Alabama 36877
334-298-0757
williams.debbie@lee.k12.al.us<mailto:williams.debbie@lee.k12.al.us>
http://wwww.bookladyspeaks.blogspot.com<http://bookladyspeaks.blogspot.com/>
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