Re: [LM_NET] MARC Gurus

[Melissa Davis <mbdavis50@SUDDENLINK.NET>]

Sorry to send to the whole list but Curtis' mailbox is apparently 
"unavailable".

At 12:52 PM 3/3/2009, you wrote:
>Question:
>
>What is the difference between a                   Series 
>Title                  MARC # 440
>                                                             & 
>    Series Statement         MARC # 490
>
>Curtis L. Clark
>Library Media Specialist
>Harrisonville Middle School
>Harrisonville, MO 64701

Curtis,

The Library of Congress has the ultimate word on MARC fields at 
http://www.loc.gov/marc/
The MARC Bibliographic fields are explained at 
http://www.loc.gov/marc/bibliographic/ecbdhome.html


You can read the entries for 440 (which is now obsolete) at
http://www.loc.gov/marc/bibliographic/bd440.html

and the 490 entry is at
http://www.loc.gov/marc/bibliographic/bd490.html

I never had this straight in my head until I looked it up just now so 
let me try an explanation.

The 440 field used to serve as both the series statement and a 
controlled series added entry, or "traced". So in automation systems 
the presence of a 440 field gave results in series searches without 
having to add any other field. You used 440 when the series statement 
and the "controlled added entry form" were exactly the same.

When the series statement and the "traced entry" (or controlled added 
entry) were different you put the statement in 490 and the traced entry in 830.

Under the current rules (effective in 2008) you should no longer use 
440 at all. Instead use 490 for all series statements. The First 
Indicator now shows whether the series is traced or not, with a 1 
indicating Traced and a 0 being not traced.

All 490 1_ fields (those that have a controlled added entry) also get 
an 830 field which is what should be actually searched in a "series search".

Melissa

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Melissa Davis,                          mbdavis50@suddenlink.net
Retired Librarian
Conroe, Tx 77303
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ 

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