HIT->Tasks for your substitute? (Long report Part 1 of 2)

[David Levin <d-levin@BGU.EDU>]

Hello LM_NETTERS!

        Your responses are terrific!  Thank you again for your support in my
follow-up to my original HIT on "A substitute needed in your absence?"
        The original TARGET posting for "Tasks for your substitute" is as
follows:

> October 8, 1995
> Now that we know that many LM_NETTERs do obtain substitute personnel
>in their absence from their school's media center or library, would you
>please list tasks you feel comfortable assigning to them?  In other words,
>what tasks are indeed reasonable to assign so that no one would complain?
>I'll post a HIT in the near future.
>        A concise _list_ of tasks will be easiest to post rather than a
>narrative paragraph, if you please. TIA.

Since the data is fairly long, I will post this in two parts.  The first
part provides lists of tasks.  The second part will contain narratives that
were sent to me.  As you read the lists, you will quickly notice a pattern
we want our subs to accomplish while we are absent.  Again, thank you for
your responses.

                        David Levin, Media Center Director
                             Rich Central High School
                          Olympia Fields, Illinois 60461

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********


>dust shelves
>read shelves
>pass out overdue slips
>run dittoes
>make a bulletin board
>make enlargements
>laminate
>sort returned books for shelving
>shelf books if you know they are capable
>work on the vertical file project
>cover books
>clean books (erasures, taping for mending, covers sometimes are pretty gross)
>dust equipment(tv/vcrs, carts, etc.)
>anything else depending on the sub)
>ongoing projects-right now mine is sorting out 10 yrs. of Nat'l Geog.
>
>
>Debbie Gibbons                         fax (410) 679-0131
>Media Specialist                       e-mail dgibbons@umd5.umd.edu
>William Paca-Old Post Rd. Elem. (INTER)
******************************************************************

>David:  I ask my certified substitute to:
>l. check my schedule where staff sign up for special times in the morning
>and contact the teachers to make sure that the sub understands what they
>are expected to do...even though I leave copious notes in my lesson plans
>that explain as much as possible
>2.  turn on all the computers and load the CD players in the libarary (I
>have notes that explain this in my lesson plan folder for subs)
>3.  teach my skill lessons--my sub is certified too and should be able to
>lead the way in teaching kids how to find information as well as I
>can--they may not be as versed in the actual sources, but in the *process*
>they should be conversant!
>4.  assist my educational assistant with checkout and book selection times
>during the day
>5.  do as much of what I do during the day as absolutely possible.  In fact
>my educational assistant and I have put together a little folder in the
>file drawer with "extra projects for the librarian's sub" and "extra
>projects for the educational assistant's sub"--our goal is that that sub
>for either of us will be a busy little beaver just as we are when we are
>there.  Neither of us want to risk the PR of having one of our subs leave
>the library at the end of a day saying "wow, that was a piece of cake--you
>should try being a librarian".  I want them to say "wow, that was a full
>day--you should see what working in a library is like!"

>sanford@iea.com (barbara sanford)
***********************************************************************

>1. Follow the lesson plans!  If I can't find a qualified library sub, I have
>my aide teach the lesson and the sub take over the clerical work.
>2. Shelf read
>3. File and weed catalogs.
>4. File cat. cards on top of the rod.
>5. Help the aide in whatever way possible.
>______________________________________
>Jamie Boston, Librarian
>Birch Lane Elementary
>1600 Birch Lane                                 Davis, CA 95616
>916-757-5395/5413(FAX)                    jamieb@wheel.dcn.davis.ca.us
****************************************************************************

>It depends on who my substitute but I usually give them one to two tasks to
>complete when there are no classes on the day they substitute.
>
>Examples
>
>File shelflist cards
>weed periodicals for discard
>stamp new books
>file cards in card catalog
>file catalogs
>put up a bulletin board
>Any project that I have at the time and I always do.
>
>Annemarie Timmerman
>Stoney Creek Elementary School
>Reidsville, NC 27320
>
>IRobbie@aol.com
****************************************************************************

>Shelve books
>Check in and check out books
>Write up order cards from reviews that I have checked
>Stamp new books
>Put on barcodes for new books
>Using the OPAC  checking off books that we have, that appear on lists or
>bibliographies
>Pulling seasonal or holiday books
>Primary classes (k-2)
>shelf read
>
>I do have a clerk who is wonderful and can explain these tasks.

>From: Paulette Braucher-Watton
>      Librarian
>      Montgomery Elementary School
>      North Wales, PA 19454
>      pwatton@mciunix.mciu.k12.pa.us
********************************************************************

>Supervising of shelf-reading done by student aides, or doing it if no
>aides are available.
>
>Filing catlogs received from all those vendors
>
>Making sure back issues of magazines and microfiche are in order
>
>Assisting students in locating materials
>
>Putting books in order to be reshelved and/or shelving them
>
>Eileen Sexton, Librarian
>Duncanville Ninth Grade School
>7101 W. Wheatland Rd.
>Dallas, TX  75249
>(214)298-5436    ews@tenet.edu
****************************************************************************

>Shelve books
>Supervise students
>Process books (stamp, cover, etc.)
>
>
>Dana McDougald, Media Specialist
>Cedar Shoals H. S.
>Athens, Ga. 30605
>dmcdouga@moe.coe.uga.edu
*****************************************************************************

>Teach Lessons
>Card Books (with careful instructions)
>Shelve Books
>Filing
>Copying
>Art (for Bulletin Board,etc.  if simple copy and cut
>
>I would be interested to know what people do once they are automated about
>checking in books.

>Paula Neale                            ||  Ingels Elementary School
>Library Media Specialist               ||  11600 Food Lane
>hickman3@TV19.KCPT.ORG                 ||  Kansas City, MO  64134
*******************************************************************************

>file catalog cards (above the rod)  (although I'll be automated by year's end
>so that one will be scratched)
>
>pull catalog cards for which I have withdrawn the book
>
>keep newspapers and magazines in order
>circulate around the room to see that computers are being used appropriately
>circulate around the room to see that students are reading, studying or doing
>homework
>
>Supervise book checkout
>
>That's about it...I'd rather have lots to do when I get back than lots of stuff
>to FIX!
>"Rita Doyle, K-12, Cedar Cliff Local, Cedarville, Ohio"
> <CC_RITA@mveca.ohio.gov>
**********************************************************************

>I have subs
>        file back issues of periodicals
>        shelve books
>        "mind" the circ desk
>        file catalogs
>        put new covers and spine labels on ratty favorites
>        straighten the encyclopedia shelves
>        distribute od notices to student mailboxes
>
>Note that a sub is never alone, though - I have an aide, and one of us is
>always there - at least, we haven't both been ill at the same time so far.
>>Shelley Lochhead, Librarian      ____/|               603-746-4167  x230
>Hopkinton High School            \ o.O|        S_Lochhead@mentor.unh.edu
>297 Park Avenue                   =(_)=           S_Lochhead@conknet.com
>Contoocook, NH   03229              U                  SLochhead@aol.com
***************************************************************************

>We leave detailed instructions for a short-term substitute to be able to
perform
>the following tasks:
>
>1. Checking in books.
>2. Checking out books.
>3. Shelving books and other materials.
>4. Distributing overdue notices.
>5. Dusting.
>6. Sorting mail.
>7. Processing magazines.
>8. Mending books and magazines.
>9. Checking specific bibliographies and recommended lists against the catalog
>to help determine which books to order.
>10. Oversee the circulation of AV equipment.
>11. Maintain the photocopy machine.
>"Jane Chesney" <chesney@neosoft.com>
****************************************************************************

>I have a "sub folder" that I put on my desk every evening before I
>leave.  In it are:
>
>Instructions for how to boot up the circulation system
>Instructions on how to shelve books
>Instructions on how to turn on other library computers (all stand-alone)
>Rules of conduct as well as acceptable activities
>Information on what duty I have, who else has it, what is expected
>Information on specific students who have medical conditions that *could*
>       become emergencies, and what to do if it happens
>
>I also leave my grade book (yes, we are *required* to assign grades), my
>plan book, and any books/manuals I plan to use the next day (or during my
>planned absence, if more than one day).
>
>                           Karen Albrethsen
>               President, Nevada Library Association
>               Librarian, Spring Creek Elementary School
>               7 Licht Parkway, Elko, Nevada  89801
*******************************************************************************

>Always--filing cards first( above the rod), shelving books, reading the
>magazine stacks
>(they can remove a folder and bring it out into the library while they
>watch kids), shelving books, reading shelves, pulling a reserve
>collection, overdue notices, checking the shelves for lost books,
>checking orders to make sure we don't already have the book, etc., etc, etc.
>Anything that takes time but doesn't require much training.
>
>Jan Wojnaroski
>jwojnaro@monster.educ.kent.edu
*******************************************************************************

>Reshelving books
>Supervising students
>Conducting storytime in elem.
>Conducting elem. lib. skills lessons
>Checking out/in books--haven't had a sub. do this yet since automating elem.
> acoelke@peoples.net (Anne Oelke)
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End of part 1