Re: LM_NET Digest - 17 Sep 1996 - Special issue

[Mary Beckelhimer <mbeckelh@ACCESS.K12.WV.US>]

>Question(s) :  What next?  Where should the policies be filed, seperately
>in personal files or grouped together in one stack?

I have a big binder with the students arranged alphabetically by the
year that they graduate.  In the front is a print out of each homeroom.
Students with returned AUPs have a check in front of their name.
Students with an AUP that isn't signed by a parent receive a star
meaning that they can use ICLAS but not internet.

>What is the most efficient way for a teacher to verify all students
>in his class requiring computer use  have a signed policy on file?

At the beginning of school I gave each teacher a list, by grade, of
students who had AUPs from last year.  I also had blank forms
available for students to pick up.

After one week I updated the list with those students who had
turned in AUPs and again gave it to each teacher.

At the end of two weeks I quit accepting AUPs.  I published a
final list of students who were able to use Internet and put it in each
teacher's mailbox.  During the two weeks (beginning of each
semester as we are on the block) I accept AUPs it is up to the
classroom teacher to push students to return them.  I only accept
AUPs for new students (just enrolled) during the semester.
Last year I was run ragged constantly updating lists and adding
students to the server.  This year my deadline has passed, and
no one has questioned the policy.

>For library use, how do we know if a student has a signed policy when he
>walks through our doors?  Do we check each student every time they come
>in?As you realize, this would take a lot of time.

At our school, only students who have signed an AUP can use ICLAS.
Students who haven't signed are deleted from the server.  No AUP, no
access.  If the parent has signed the AUP put them in an internet class
that allows access.

>
>Our thought:  We use I-Clas on a Novell network.  Only add students to
>our Library Class as users when the policy is returned.  Any students not
>returning their policies have no menu item choices if they log in.  What
>we had to do was delete all existing library classes and start over again.
>What a time consuming project, we made Classes A, B, C, D, etc. and
>inserted students whos last name began with A in Class A, B in Class B and
>so on.  But in the meantime, before we get this project finished, some
>students are not in classes who have a turned in policy until we are
>finished.   Does this sound like a lot of work?  Extra work for the
>library to do?     Any thoughts, suggestions, or tried procedures are
>welcomed.

I would add students to classes based on something like homeroom
which remains fairly constant from year to year.  It is easy to add/remove
a few students, add incoming homerooms, and delete graduating ones.
If you don't have homerooms, make fake ones based on year of graduation.
That way you won't have to start from scratch next year.

From experience -- SET A DEADLINE FOR AUPs AND STICK TO IT.
You'll have a lot less headache.


-------------------------------------
Name: Mary Beckelhimer
            Winfield High School Library
            Winfield, WV 25213
            (304)586-3601
E-mail: mbeckelh@access.k12.wv.us (Mary Beckelhimer)
Date:09/17/96
Time: 13:50:42

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