HIT-> TECH: Microsoft outlook 98

["Lynn. Mitchell" <mitchell_l1@popmail.firn.edu>]

A collective thanks to all who responded!!!

TARGET: Need to make a group mailing but am unable to ... anyone know how?
The answers are varied and I haven't tried them yet.
lm


1.Open your address book.
2.Click on New
3.Select Personal Distribution list from the list in New Entry window.
(It should be the last choice of the list)
4. Click OK
5. Name the list e.g. 8th grade team. Select Add new members.
6. In the next window there is a line that says Show Names from the:
This white rectangle should have Wilson in it (or whatever list you want
to use to create your distribution list)
7. Highlight the member name; click on members.
8. Repeat until everyone is added.
9. Click OK
10. Click OK
********************************
1. Click on the address book icon.
2. Click on the "new entry" icon.
3. When it asks what type of entry to create, click on "personal
distribution list".
This will do it. I haven't done it for a while, but use the help screens in
Outlook as well. Look under "personal distribution lists" and it will help!
********************************
Lynn, this is probably more than you wanted, but I took the lazy way out;
extracted from Microsoft's support site. A "distribution list" is exactly
what you want; this discusses other ways.
SUMMARY
This article describes how you can mimic a distribution list with your
Outlook 98 Contacts.
MORE INFORMATION
You can create distribution lists in your Personal Address Book however, you
can mimic the
behavior of a distribution list without using a Personal Address Book. Using
the Sort By Category
feature of Outlook, you can create a new e-mail message addressed to a group
of your contacts.

NOTE: These procedures assume that each contact contains a valid e-mail
address.

First, assign each contact you want in your list to a common category. For
example, you might assign all of your business contacts to the Business
category. Second, group your contacts by category. Third, drag the category
title to your Inbox. This creates a new e-mail message addressed to all of
the contacts in your chosen category.

NOTE: You can assign multiple categories to a Contact so that in effect,
they are in multiple
distribution lists.

The steps below will use Business as an example category.
Assign Contacts to a Common Category
Follow these steps to assign contacts to the Business category:
In the Contacts folder, on the Tools menu, click Organize, click Using
Categories, and click to
select Business from the list of categories.
Holddown the CTRL key and click to select each contact you wish to add.
In the Organizer, click Add to add the selected category to each of the
selected Contacts.
Group Your Contacts by Category
Follow these steps to group your contacts by category:
In the Organizer, click Using Views.
In the Change your view list, click to select By Category.
Create a New E-mail Message
Now that all of your contacts in the Business category are grouped together,
you can drag the
titlebar (Categories: Business) from the table view to your Inbox folder.
This will create a new e-mail
message addressed to all of your business contacts.
REFERENCES
For more information about assigning categories, type "category" in the
Office Assistant, click
Search, and then click "Assign items to a category." For more information
about grouping items, type
"grouping" in the Office Assistant, click Search, and then click "About
groups."
*******************************
Go to the Help screens and look under "creating a personal distribution
list." This one of those things I can do, but I don't think I can give you
all the steps in an e-mail! I learned by just using Help screens. I do know
that you have to have your list of individual contacts with their e-mail
addresses already set up. Then you create a group name and add members to it
according to the Help screen directions.
*******************************
I believe that each individual e-mail address must first be entered into a
personal address book, then you select each address to move to a group list.
In other words, it won't let you type addresses directly into the group
list; they must be moved there from the address book. I had Microsoft
Outlook last year at my old job and that's the way I did it.
*********************************
1. In Contacts, create a group (e.g., media specialists) and place
individuals members into the group.
2. When addressing an email message to go to all members of the group, click
the To button, select the appropriate group, and then select all the members
of the group. I've done this by clicking the first name in the list,
scrolling to the end of the list, and shift-clicking the last name. Maybe
there's an easier way to select all.
**********************************
If you click on your address book, then click on new address (the rolodex
card icon), then choose "Personal Distribution list" and click on OK, you
will be able to put in a name for the list and then add addresses to it.
***********************************
lynn -- go into "tools", then "address book".....there is a button there for
"new group". you can add all of the email addresses there into one bunch --
time consuming now but a time-saver later on.
***********************************
Lynette (Lynn.) Mitchell
Media Specialist
Withlacoochee Technical Institute (WTI)
Citrus County Schools
1201 West Main Street
Inverness, FL 34450
352-726-2430, fax: 352-726-5842
email:
   work - mitchell_l1@firn.edu
   home- JoMomma5@aol.com

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