Well, I used to do this:
-Establish a date when ALL items had to be in- about two weeks before end of
school, which allows you one week to put away all the returns, track down
any still missing, etc.
-Close the library for week while inventory is going on.
-Pull each drawer - have a pencil, a notebook and some paper clips handy.
-As you go through the box put the card for a missing book upright - if one
volume of a set is missing, put that card upright and put a check next to
the volume
-Use paper clips to mark where you have left off when you take a break
-Do not put a card down until you have a book for it- or have marked it with
date (year) missing and a paper clip (or colored tab) on it.
--In the notebook make notes regarding books that need repair, or may need
replacing. Do not stop to do this, as it will only slow you down.
Use a blank card to put in the very first drawer - Title it "Inventory", and
write on it, the year, how many missing, how many you needed to discard.
Make sure you wear comfortable clothes, have plenty of water or tea or
whatever to drink, and put on some nice music...and do take breaks and lunch
as you will need the break from the work.
When you are done with inventory, pull all the ones that need repair and do
those. Make up a list to order those that need replaced. Smile and relax -
you did a great job.
Toni Koontz
akoontz@cdeducation.org
Media Specialist
St. Charles Preparatory
www.cdeducation.org/schools/sc
Columbus Ohio
Carpe Diem
-----Original Message-----
From: School Library Media & Network Communications
[mailto:LM_NET@LISTSERV.SYR.EDU]On Behalf Of Deb Lecates
Sent: Monday, May 19, 2003 10:48 AM
To: LM_NET@LISTSERV.SYR.EDU
Subject: GEN: Closing for inventory
Oh wise ones:
This is my first year at a new library (middle school) WITHOUT
automation. Since we are hoping to automate soon (next year?),
I feel it is important to do a good inventory. However, I have never
done one using a shelflist, so I am relatively clueless here!
Basically, I have 3 questions:
1. How long should it take to manually inventory about 10,000
books? (It's just me-no aides!)
2. How do/did you mark shelflist cards while performing inventory
to identify missing books?
3. How do you define "closed" during inventory? (No checkouts? No
students at all? Only students with teachers?)
I have checked the archives but am looking for a little more help than I
found there.
If you have any other tips for me, they would be much appreciated.
Please reply to me personally.
Thanks so much!
Deb
Debra LeCates
Pennsville Middle School
Pennsville, NJ
dlecates@pennsville.k12.nj.us
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