Re: [LM_NET] SEC: Media Center Passes

[Sara Kelly Johns <sarakellyjohns@YAHOO.COM>]

Hi, all,
We have a system of clipboard management in our 6-12
LMC. Any student walking in or out visits the circ
desk first.

To come from study hall for the whole period, students
have to get a color-coded pre-signed pass from us (we
make our own adapted from Joyce Valenza's PowerTools)
before they go to study hall. Study hall teachers sign
and put the time on it--which we check if a student
arrives more than a few minutes into the period.
Students leave the pass and record their arrival time
when they walk in making it easy for us to glance to
see who has arrived or not.

To get the pass, students fill out a line on that
period's sign-in sheet (same yellow color as the
library pass) with their name, reason for coming and
room number. We number the pass with line number and
period and can limit the number coming if there are
scheduled classes filling the seats. Students may get
them before school and between periods, even between
period 1 and 2 for period 9, for instance.

If they (or their teacher) decide they must stay in
study hall, it is their responsiblity to call us or
send the pass back with another student from the SH. A
student who gets a pass signed and doesn't show up is
treated as if they are skipping a class; it doesn't
happen very often. We have the room number and can
make a call if someone doesn't show up. Love those
classroom phones!

Teachers can also give up to two students at a time
passes from class or study hall to do "short work"
(not involving a whole period like getting a book or
photocopy or finding a current events article).
Students sign in on a different clipboard. If a
teacher needs to send more than two students or has
students needing to do longer work, they call us or
send a note with the student. We sign the pass when
they leave and students record themselves in and out.

The third clipboard (another color again; OK, it's for
OUR sanity) is for THE pass (one at a time) for the
lavatory or locker and students are expected to be
timely (since other students may be waiting for a
pass). Other passes are the ones we handwrite (nurse,
guidance, office) and the students sign out and in on
the third clipboard.

At the end of a period, passes are stapled to the
period's sheets and kept for the month for
administration to check if a student seems to be
misusing their passes or time in the halls (happens
about five times a year but keeps the administration
in support of our system).

Students know they are "tracked" and that the system
keeps them out of trouble when they can "prove" they
were in the library instead of someplace they aren't
supposed to be.

We've developed it over the years to be as little
management time as possible with students taking a lot
of responsiblity for signing themselves in and out--as
long as they are trustworthy. AND, we can keep a list
at the desk of students who push their behavior too
much and can't get passes for a few days, a week or a
couple of weeks, doing our own discipline that way,
also making the assistant principal happy. He knows if
we refer a student to him for discipline, it's a
serious infraction. It happens about once every two
years, maybe longer.

Any system has to work for you, the students and the
administration to be successful. Use of the library
during study hall time is a right AND a privilege.

Best, Sara Johns


--- Dona <shalom7x70@BIGPOND.COM> wrote:

> At my school teachers only have to sign the
> student's diary giving them
> permission to come to the library to read, borrow,
> etc.  Once they arrive I
> have a log in sheet which students fill in stating
> their name, their
> teacher's name, why they are here: borrow, use
> computer, research (what
> topic), time arrive, time left.
>  Dona
> Dona J. Hartwich
> Senior Librarian
> Horsham College
> Horsham, Victoria, Australia
> http://web.horsham-college.vic.edu.au/
> shalom7x70@bigpond.com
>
> -------Original Message-------
>
> From: Gustafson, Jean
> Date: 02/03/05 08:13:11
> To: LM_NET@LISTSERV.SYR.EDU
> Subject: Re: SEC: Media Center Passes
>
> My only change really is DO NOT make the teachers do
> more work.  Our
> students fill out the pass, the teacher then just
> has to glance over it
> and sign if it is filled out correctly and legibly.
>
> Jean
>
> R. Jean Gustafson
> Teacher/Librarian
> Selah Jr. High
> Selah, WA 98942
> jeangustafson@selah.k12.wa.us
> http://www.selah.k12.wa.us/JHS/Gustafson/Library.cfm
>
> -----Original Message-----
> From: School Library Media & Network Communications
> [mailto:LM_NET@LISTSERV.SYR.EDU] On Behalf Of Marsha
> Redd
> Sent: Wednesday, February 02, 2005 12:47 PM
> To: LM_NET@LISTSERV.SYR.EDU
> Subject: Re: SEC: Media Center Passes
>
> I made my own passes. They are about 3 1/2 inches
> square. I can fit 6 on
> a
> page. I make several copies, specifically on pink
> paper, so that I know
> they
> are my passes when a student comes into the media
> center. Teachers must
> fill
> out the student or students' name(s), date, teacher
> name, time, and
> specific
> reason that the student needs the media center. I
> hand pages of passes
> out
> to the teachers who know that I have resorted to
> this method in order to
> curb, not only misuse of the library, but skipping
> as well. If a student
> arrives without a pink pass, I send them back to
> class. If they are not
> working on the work designated in the pass, the get
> sent back to class.
> Works for me.
>
>
>
> Marsha Redd
> Librarian, Kelloggsville High School
> Grand Rapids, MI
> marsharedd@hotmail.com
> Education is not a goal; it is a life-long process.
> Everyone is a
> student.
> Everyone is a teacher.
>
>
> ----Original Message Follows----
> From: "Debra E. Evers" <devers@CUSHINGHS.K12.OK.US>
> Reply-To: "Debra E. Evers"
> <devers@CUSHINGHS.K12.OK.US>
> To: LM_NET@LISTSERV.SYR.EDU
> Subject: [LM_NET] SEC: Media Center Passes
> Date: Tue, 1 Feb 2005 08:45:03 -0600
>
> When I started in this library last Fall, I was
> handed a LARGE box of
> Library Passes from the printer (complete with the
> old librarian's name
> on
> them). After having used these since then, I'm
> convinced that there must
> be
> a better way! Do any of you have printed passes that
> work well for you?
> I'd
> like to know exactly what the teachers expect the
> kids to be doing in
> the
> Media Center when they send them, but the form I've
> been using is too
> complex for any teacher to fill out. So, generally,
> they just put the
> student's name on it and sometimes sign it--if I'm
> lucky.
>
> Any suggestions?
>
> I checked in the archives and saw that some schools
> use time clocks to
> track
> the students' time in the media center. Have any of
> you had experience
> with
> this? And if so, do you also use a paper pass from
> the teachers to give
> you
> a clue of what their intent is in sending this
> student to you?
>
> Debra E. Evers
> Library Media Specialist
> Cushing High School, Cushing OK
> devers@cushinghs.k12.ok.us
>
>
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=====
Lake Placid Middle/Senior HS LMC
250 Main Street
Lake Placid, NY 12946
518-523-2474, ext. 4132
FAX: 518-523-4861
johns@northnet.org
SaraKJohns@aol.com

"Information is the currency of democracy." -- Thomas Jefferson

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