This is true, and in most states school documents that don't include
protected student information may be demanded by the general public
under freedom of information statutes. Now that these emails and other
communications are being archived, they will be available for
inspection. A hasty e-mail or IM comment about a student or co-worker
lives for many months or years in archives, and could end up on the TV
news, or as a piece of evidence in a discrimination lawsuit.
Carol Simpson, Ed.D.
Assoc. Professor (mod. svc.)
School of Library & Information Sciences
University of North Texas
PO Box 311068
307 S. Avenue B, Suite 205
Denton, TX 76203
940-565-3776 (voice)
940-565-3101 (fax)
carol_simpson@unt.edu
>>> Linda DeVore <linda.devore@CGELEM.K12.AZ.US> 12/11/2006 5:09:53 PM
>>>
I just saw this in my eSchool News This Week:
"Ruling: Schools must archive eMail
<http://www.eschoolnews.com/news/showStory.cfm?ArticleID=6734>
With more school district business being conducted online now than ever
before, school technology leaders should know about new rules flowing
from a ruling by the U.S. Supreme Court. Experts say the rules--which
require schools and other entities to archive eMail, instant messages,
and other digital communications written by their employees--could force
administrators to rethink eMail storage policies and take stock of
existing technologies to ensure compliance."
The article is dated December 8th and the law took effect December 1st.
A big concern is for schools where backup discs are routinely copied
over. How long schools are requited to store the information is
dependent upon the state in which you live. You might want to pass this
information on to your tech department personnel.
Linda De Vore
Media Center Director
Casa Grande Middle School
Casa Grande, AZ 85222
linda.devore@cgelem.k12.az.us
"Books are the quietest and most constant of friends; they are the most
accessible and wisest of counselors, and the most patient of teachers."
- Charles W. Eliot
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