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I did a newsletter for my teachers for years -- am not now only because they have reduced staff and have no help!! One thing I would like to tell you is to NOT be discouraged when you see the newsletters thrown away -- they really do read them and the few who don't aren't worth worrying about. Also - don't be afraid to blow your own horn -- who else will? I've had good response to my weekly newsletter to teachers and principals in my K-6 school. I include new materials when available, but also opportunities for them to help me spend money (Chapter 2, etc.), articles of interest to them in new periodicals, events and displays in the library, suggestions for using materials - old and new. I use The Writing Center and keep the format simple. I change the title each year just to keep things fresh. Hope this helps Are you all sharing websites,etc. in newsletters? I've been thinking about it,but not sure how--lists of http ??seem boring ,BUT when I put out on display anything--like pics from BATMAN, teachers show up wanting the addresses? I was thinking of a New on Net kind of idea. I've gotten as far as a newletter a semester, but I feel like there is so much that is NEW that this is the only way to get it out. Also, this will be my first year beginning with full graphic web browsing--how did you info teachers about this--couch it in IF we can get in?? just give them copy of what they ask for along with books,etc--like another resources(web stuff on BEARS as well as books as an example? Just realized this should be a new question! In message <199506270947.FAA27947@listserv.syr.edu> Judy Ermlick writes: > Are you all sharing websites,etc. in newsletters? I've been thinking > about it,but not sure how--lists of http ?? Why not use the tool you have in your hands? Create a WEB PAGE with descriptions and the links you want to share. That way, folks can just visit the page you create and use your hypertext links to visit the sites you cite! If you want to print information in your newsletter, you only need to have a single constant URL of your web page. Keep in mind that URLs for resources change all the time and your printed copy will soon be out of date and useless. But you can always update your web page with the new addresses for valuable sites. Every few weeks (or when needed) I put a memo out to teachers (i work in K-8). It use to be one page, but I cut it down, since mid-year, when not many new books were coming in. I included such things as: new books new media new cd-rom any special things going on bookfair stuff etc. Always keep a copy for yourself and send a copy to your principal. I don't use any special program - just computer works. Some teachers read it and respond to it. Others do not. Title: Between the Book Ends. I have been writing a newsletter for our entire school (pre -k thru 12) for several years now. It's changed from just a list of professional meetings to a more chatty newsletter. Several people *do* take the time to read it. It has a distribution of over 100 staff members and about 75 dormitory personnel. I have had the pleasure of doing it weekly and then monthly and this year...well, they changed my job to tech trainer (as an addition, not instead of) and I've been doing it every other month. its tuff to find the time. i'm using simple wordprocessing software and we have an old clip art book. my assistant provides the illustrations and the xeroxing. yes...its worth it! blow your horn! I do a newsletter. Last year there was a posting with catchy titles. I just called it _LMC Newsletter_, but now have adopted "Check it out." I have been doing it almost monthly, but plan to reduce the number of issues next year. I do it in Claris. It is not really very fancy but with a variety of fonts, it looks very nice. I got very positive comments when I first started, and a few now and then but I know that people read it. I put in a bib of any new books, summaries of conferences we go to, some details about new cd-rom and reference tools, any general information about what is going on. If I see something of interest on the Net I include that as well. If I have extra room I put in a joke or two or a cartoon. I would be glad to send you a sample. I think that it is a very good pr tool to have a newsletter. Michele In 1977 I started a library/media center newsletter. It was not regularly published. Five years ago, I moved into a brand new high school and decided doing a monthly newsletter would be a priority. Unfortunately it took me three years to think about it again. Two years ago I started in earnest producing a monthly newsletter. I always try to have it out on the first of the month, but sometimes it just doesn't work out! My faculty really seems to enjoy and I now send a copy to the other high schools in our system, the central office administrators and our local community college and public library.....go PR! I use a very basic program...The Children's Writing and Publishing Workshop for Mac. Very easy to use, very elementary. I recently saw in the Clarisworks Journal how to do a newsletter using Clarisworks....it looks good, most definitely more "desktop publishing," but at the moment I don't have the time to update my skills. In each issue I list historic and popular birthdays. Also special days and weeks. I also include any times the media center will not be accessible due to speakers, testing, etc. I also include new books and av. We recently fieldtest Proquest...I spotlighted it as a lead article. We also have a library club and I include information about it. Our title - and it's the same title that I've had a four different schools (no one has ever continued it after I left) - is Dewey Decimal Doings. If you would like to see a few back issues, I'd be happy to send them to you via snail mail....just send me your address. I do hope that this has answered your questions. The process it time consuming to begin with, but after a year, you will have it down pat....it is great with PR and the accrediting commissions love it! That's a good idea. Let me offer another idea: you might also think about writing a column for your principal's newsletter. The same target audience will read it, you won't have to mess with production and distribution, principals are always looking for newsletter fodder -- especially about good news, new programs, and student opportunties -- and he/she will not only be sure to read it, but will also be in your debt. Just a thought. Best wishes for success with your project. Our library has a Library Committee - really library monitors, who have sub-committees. One of our sub-committees is a newsletter committee. The students produce a 4-8 page newsletter twice a year about library events. We make it A$ size, but fold it in half. Presbyterian Ladies'College in Melbourne has nearly 900 students from Years 7-12. Some 80 students are members of the Library Committee, but not nearly that many contribute to the newsletter. We do not have an on-line version right now, but one should be ready in July - issue No. 1 this year. Is this what you are interested in? I have published a newsletter from our County Schools Instructional Materials Center for six years now. The IMC incluydes both the library and AV departments. I decided to make my newsletter only 1 page, front and back. That concept stems from my days as a staff person on our teacher's association newspaper staff. Because we wanted to communicate only the important information we felt teachers needed to know, we made a commitment that any newslatter we published would have to be of a length that the teacher could easily read it from the time they took it out of their mailboxes until they passed the first wastebasket. That idea has remained with me and has been appreciated by the teachers, I think. My IMC newsletter comes out about once a month, depending on when I have time to do it. I highlight new items in the collection, and have been pleased to see teacerscoe nto ur IMC with their newsletter in hand, with the items they read about highlighted. Right now, I am looking at creating an electronic newsletter because by fall all of our schools, countywide, will be hardwired directly to our office for access to our node. I'm still thinking about it because I think there are still alot of people who like to have something in hand rather than the sometimes ephemeral electronic data. Good luck with your own newsletter. It's great PR for your LMC, too! I've done a library newsletter for about two years. I've called it Ex libris in two different schools, used the same basic template, just added artwork for the logo of the different schools. I use PageMaker on the Mac, keep the newsletter to one page on two sides, and put it out monthly. I get lots of favorable comments from faculty and staff. Brevity helps, I think. I write a column on the front page, usually informational and my own thoughts and observations. If I've just attended a seminar or workshop, I'll share something I learned there. I try to suggest some www sites or other internet observations, something about books, appeals for grocery receipts as fundraisers, any other library news. Often I reproduce something I got from LM_NET--a funny story, etc. Once you do the first one, you can use it as a template. My husband scanned in the logos for me and brought them home on a disc. I just haven't had as much success with using ClarisWorks (though I like it very much for many other things) as a graphics-oriented program. I have much better success importing graphics into PageMaker, and the educational price for it isn't bad. I took a whole semester class in desktop publishing, but until I had to do the newsletter for a statewide librarians' organization, I never really honed those skills. It was a lot of work to do the newsletter (8 pages), but the carryover to my school's library newsletter was one of the really pluses for my efforts. Oh yes, be sure you send copies to the school board members and administrators at the district office. It's one of the best ways you can communicate with them about what goes on in the school library! I am a brand new library media specialist. I am also interested in newsletter ideas and would appreciate getting a copy of any hits you receive. As a classroom teacher I published a monthly class newsletter which described upcoming topics of study and a calendar of events. I would often place a fun activity for students on the back to encourage them to read it and share it with their parents. Because my principal prepares an excellent school newsletter, I will submit library-related articles to include. I plan on preparing the library newsletter aimed specifically at teachers with the hope that it will foster collaboration and mutual understanding. Good luck! TIA Dear Eddie, I have done a newsletter. I think its a great idea, especially when you are new in a building. (I did it my first two years.) It was done on an Apple IIgs with Publish It. (We have macs now) It was approximately monthly and I put in reminders about policy, notices about moving hot equipment, short bibliographies, news about grant applications, blurbs about technology, new equipment, and of course new books. It amazed me that only about 20% of the 50 or so teachers in my building (K-5) read it regularly, I would get questions about stuff that I had just put in an issue, or I would ask what someone thought and the reply would be that it was lost on the desk, etc. I also got some compliments and my principal loved it. We've talked about a school staff newsletter and I help with the biweekly parent newsletter (edited by a parent.) I think I'm too busy now to fit one in just for the library, but now I run a school-wide email bulletin board and I put announcements there. Again, not very many teachers log in yet to access it. Makes you realize how difficult it is to get through to people. It's a wonder that the society works at all... Ellen I'm in an elementary school where the principal requires the preparation of newsletters. I was told to do it on a monthly basis but have switched it to a six weeks basis. It is a pain ! But even as I say that, I think of these built in advantages : it is a good PR source material for the school's use it provides the library with good PR within the school walls it provides interested teachers with information they need regarding new products we have received, info. about the school, etc. it allows me to have on hand a ready made answer to any teacher who is foolish enough to say they didn't know or were not told about deadlines -- it provides both a CYA and a way to make certain every staff member has been informed I use the newsletter in the Microsoft Work s program. In my last school, I published a monthly newsletter, with very good reception. (1) Most of the teachers actually read it! Have not had as good a success in my current school. (2) I just used a header from Print Shop and lots of cut & paste clip art. I always use colored paper. (3) Contents were sometimes seasonal, (usually included a bibliography of books & media for Thanksgiving, President's Day, etc.); included info. about equipment, library policy, overdues, free materials, articles of interest, etc. (4) I called my newsletter, "The Media Messenger". (5) Have not tried desktop publishing, but Claris Works includes a simple program, and of course Aldus PageMaker is a very sophisticated program. Good luck! Newsletters are great PR if done consistently and professionally. I am at a Middle School in Augusta Co. Va. We have almost 1000 students and around 60 faculty. I do a newsletter called Millie's Media Messages. Reception has been good. Of course, a few teachers never read any memo. Most teachers use MMM to keep up with what is happening in our Media Center. I list new materials, describe some outstanding lessons that have been competed in the MC, get things off my chest (not that I notice many changes, but I do take the opportunity to discuss things that could go better), mention tv specials and additions availble from the county media center, list ways the media center staff can assist students or teachers, and present any ideas that I have learned at workshops or conferences that others can use. Publish It worked nicely when I used a GS computer. Lately, I am using Claris Works and Print Shop Deluxe. The graphics are a big hit. I don't have as much fun with the graphics since I changed to the MAC. We had lots of discs with many choices using the IIe graphics. So far, we have very few MAC options. The biggest problem is the time to produce the newletter. Fortunately, I work with someone who is a terrific proofreader. You will enjoy producing a newletter and you'll be surprised how many teachers ask about things that you mention. I also review some professional periodical articles that I think members of our faculty will like. I am a high school librarian and I have done "periodic" newsletters for my staff. I always intend to do one a month, but you know how that goes! Worthwhile? Debatable. Some teachers read; most have too much other clutter in their boxes. If you do one, it REALLY has to be readable, informative, and clever. Even then, if you're lucky, you might hear from 3-4 teachers. Guess we have to be happy with small successes. As for content, I try to vary it a lot. If you are interested, I'll be glad to mail you one or two samples of ones I've done. Catchy titles:Look for ideas in library-type magazines (titles of columns, for example.) I have used Title Waves (picture of ship), For Seasoned Surfers (internet info), etc. A great program for the Mac that I really like is Clarisworks 3.0. This version includes a newsletter template -- all you do is go in and fill in the info. Works great. Hope this helps, and good luck! We do a library newsletter at EHS and have received a lot of good comments about it. The head librarian writes an article, we have items of seasonal interest, at times reviews written by students, humorous items, poems, as well as listings of new books with a brief summary. I may have missed something, but as I am at home, I don't have my folder to scan through. No catchy title - simply EHS Library News. I have done all but one using Pagemaker. The one was done using Microsoft Works 4.0 Works Wizard template. Both methods done on a Mac. Our last newsletter was a listing of suggested summer reading recommended by a number of teachers. We put out three newsletters each year. Good luck on yours. I *try* to write a newsletter regularly, but I often run out of time. I have found that including many teachers' names (in bold print) and their library projects encourages reading. Each one likes to know what others are doing. I keep a list of *everything* that goes on in the library and even if it's *ordinary* I use it with the teacher's name as though it's something really special. I also send a copy to the Supt. and building administrators. The Supt usually re-circulates a copy among all of the campuses! Eddie, I do a newsletter about four times a year. It has the boring title of update, and I always include a graphic of an "owl librarian" sitting at a desk, so that it will be readily identifiable. I also use that logo on notes I send to teachers and students. The newsletter includes highlights of new books/media; new av acquisitions; mentions of contests, bulletin boards, names of teachers who have brought classes in for research, offers to teachers to purchase books through our staff account with Baker & Taylor (deep discounts), etc. It also has a complete new materials list in Dewey order, and, at the beginning of the year, a periodical listing in both the student and professional areas. I have often been pleasantly surprised by teachers coming in, list in hand, to look at a new book, or to ask to see a new laserdisk or video (although I often have already shared the relevant material with certain teachers already.). I also usually get a nice note from the principal and/or asst. principal which I stick in my personal folder. Oh - just thought of other things included: I often attach av booking slips, formal requests for new materials, and, if there is room, I always try to include a cartoon - there are great ones in Kappan and in Education Digest. I prepare the newsletter on a regular word processing package like word perfect or microsoft word ( I am an IBM person). and print in the computer room on a nice laser printer. It really looks quite nice. It really does not take long to do, and I really think it is well worth it for the good public relations. I do not have access to a MAC but I co-edit a newsletter for a local library association. My co-editor has a MAC and uses PageMaker. In my newsletter at school, I use an AppleIIE and The New Printshop to make a letterhead design. Then, I type the items on the typewriter. When, I get an up-to-date computer, this will change. I include things like special programs in the media center such as guest speakers that we bring in to speak on various topics, special program announcements such as Reading Is Fundamental, events at our public library, announcements of educational programs on the educational TV station, new av items, read aloud suggestions. Linda I publish a monthly newsletter for my elementary teachers and staff. It is a two-page document (on one piece of paper). I use Pagemaker which is simply the best publishing tool - there is a school price of about $179 - make sure you dont pay the $500 something price! I include a calendar of events for the month (especially things that teachers can celebrate in the classroom (autor's birthdays, fire prevention week, etc. I also include upcoming author visits to local bookstores, other schools, etc. A recipe (usually book or holiday related, many cartoons, jokes, etc., a few "how to" (like classroom book reports ideas) items, also a column of various articles or teachers guides oor whatever I've scrounged from freebie sources that I can reproduce and send to them. I include some new books and give ideas for using them with students. It's kept brief because noone has time to read much - it is very well received and I often include tear-out coupons for booktalks, etc. It's also done in color - a different one each month. It takes a few days to put together, but it's worth it. Keep a file by month, so when some interesting stuff crosses your desk you can slip it in. You might want to purchase a Chases calendar of events. I've had a newsletter for my staff about the library for 20 years, and recently, I've decided to drastically change what I'm doing. some suggestions: 1. Keep it short - 1 page or 2 sides of a paper. 2. You might even consider adding the library news to an established building newsletter. That's what I did this year, because the teachers just get too many things in their mail, and then they don't read some of them. But, they always read our Staff Connections building newsletter, so I just piggyback on that. It's a good idea to communicate. Make sure the district office, etc get copies of whatever you do, too. I have done a newsletter for years in the two schools I have jworked in. I would say not too many people read it, but the important people do, those in charge and those kthat really want to work with me. I use Quark XPress but that is an expensive and sophisticated program. I use it because my husband does desktop publishiing for a living and that is his program of choice. I'm sending you some copies of our newsletter. I've done one since I came here, (six years ago), and I thing it's a good way of getting the good word out. Ours goes to all district and site administrators as well as school board members and community leaders. We have an outside mailing list of about 40 people, and of course everyone on staff gets a copy as well. I use MS-DOS, so can't help you there. We do a school weekly newsletter for parents, and a Daily News for teachers. The newsletter comes out once a week, the daily news - daily! I put my 'news' in these. I do the weekly newsletter with PageMaker 4.0 (I think - it's at school) and I tryly like PageMaker. Once you learn it it is *so* easy and so much fun! That's my two cents. I have always intended to do a regular newsletter. As it is, I have put out about 6 editions in twice as many years - only when there was lots to say, or some special inspiration hit me. I would be interested in seeing any good ideas/opinions you receive. Worthwhile or waste of time? I think all such activities are worthwhile, if only to remind you of how important you are (!). They are good PR for the school board and for your end-of-year "portfolio." Content: Teachers love to see their names in print. In any communications I prepare, I try to include a brief description of major "library" units or research projects, and include the name of the sponsoring teacher. Catchy title: There was a discussion on this on LM_NET, maybe last spring. Check the archives. I remember there were some clever suggestions. I put out a staff/district newsletter 5 or 6 times during the school year. I have gotten positive feedback and comments and definitely feel it is worthwhile and great PR for the library. I have tried different formats, but have recently been using columns and like that look. In addition to information on new books and other media, I include internet updates, project ideas, and other library activities. My title is borrowed from some other LM_NETTERs : Bites, Bytes, and Books. Word version 6.0 is the computer program I use and think it is easy to learn and effective. Eddie, In my district I am the Resource Centre Librarian with a responsibility to promote libray prgarams in the district. Whether the teachers in the school pay much attention to the Newsletter is a moot point. Parts can be incorporated into newsletters going home to parents and will promote the Libray Program. I use the things sent to me to pass on to the District Staff and in this way keep keep the library programs in the forefront of thought about what is going on in our schools. Do them, but make sure copies get sent to your Superintendent and your Parent Group as well as to the teachers. Make time to discuss them with your principal. Hello. My name is Barry Lawrence. I am the librarian at Braddock Middle School in Cumberland, Maryland. Braddock has about 775 6-7-8 grade students and 55 teachers. I do a monthly library newsletter (at least TRY to do a monthly newsletter)-usually about 8 issues a year. I called mine the Braddock BookWorm. I try to feature new materials and any new technology that we acquire during the year. I also try to feature an author that has written several books, i.e. Joan Lowery Nixon, Lois Duncan, William O. Steele, etc. so that I can feature these books in a display and promote reading. I also try to include any articles about libraries (humorous whenever possible-like the book that was 80 years overdue, that kind of stuff). It has been well recieved in the past, but lately not used as much by either the faculty or the students. I must try something new in my approcah next year. I use Ready-Set-Go on a Mac to set-up the paper and produce it "in-house" on a laser printer and copier. Hope this helps. I feel that a newsletter does inform the faculty and students what is going on in the library and is very worthwhile producing. (And, it can be fun and a learning experience too, if you involve some of your library aides in the production and distribution.) This year I began producing a monthly newsletter which I sent out as close to the first of the month as possible. I included items such as: *staff, including teachers, aides, etc who volunteered in the lmc. *interesting articles from professional magazines *television specials I thought teachers and students might be interested *happenings with our technology *donations from parents, etc. *upcoming events-statewide book fair, conferences, etc. I was quite suprised by the response. I had many positive comments and had requests from the secretary and the assistant superintendent for copies of the newsletter to be sent to them. I know they were read by at least some staff, as I had requests for items in the newsletter or responses to items in it. As for format, I used a simple two column form from Word 5.1 (for the MAC.) I tried to limit to one page-there are so many other things for staff to read. I also made sure several copies made it to the PTO. If you would like to see a copy and have access to fax, I can fax it to you. Good luck with your venture. I tried a newsletter but discovered most teachers just buried it on their desk under all the other JUNK--yes, I know all the library publicty articles say you are supposed to start one...but they dont say how to get people to read it! Instead, we have "school newsletter" that the principals secretary puts out every Friday to all the teachers for announcements, messages and so on. I make sure the library has something in it each week...new books,contest news...whatever I can think of. This spring we got school wide e-mail when we were networked and that's been the most effective marketing tool I have ever ecnountered. Everyone reads their e-mail! I have mailing lists for the various grade levels and interest groups and I make good use of them. Good luck with your newsletter..I would love to do one but in my case don't feel it's worth the time justified. BTW, Claris Works can produce a very nice 2 col. newsletter with mastheads and it's easy to learn how to use. I send out a newsletter about once or twice a mont. Let people know about upcoming events, what CDs we have, book fair schedules, what I've seen in current magazines that I know ties in with the curriculum. Some read it, some don't. I have a saved format on my computer with graphics at the top, and just use that every time. It's easier than running around telling everyone the same things over and over. I have done a monthly newsletter for many years now. I see some hit the trash can before they leave the mailroom, but I see many in the hands of teachers as they come by the library in response to something in the issue. Sometimes it may be months later when a teacher comes to the library old newsletter in hand, to ask about something that is just then wanted or needed. Now and then, someone will even ask if I have another copy as she or he has misplaced the first one! A newsletter is a great communication tool. I use mine to inform, instruct, entertain, and yes, sometimes to preach! Last year's preaching had to do with video copyright! My colleague used half the front page to outline and interpret the law, and I used the other half to focus more on the philosophy of copyright. I use Pagemaker to do a simple front-and-back single piece of paper, and from the beginning established a nice canary yellow as the color to be associated with library news. I include lists of new books and av, reviews, updates on changes (getting rid of the card cat., etc.), cartoons, quizzes, ideas from conferences or professional reading, etc., etc. I copy cartoons (relevant to libraries and schools) from newspapers and magazines and am careful to give full credit with the thought that that many more people will be able to see the work. I also use the newsletter to publicize library events (author visit, farewell party for card cat., reading or other kinds of contests, etc. Obviously, I think the time and paper are put to good use. I hope you decide to do a newsletter also! Mary Ellen I do a newsletter at both my schools (two K-6) elem. called Footnotes. I not only picks up on the reference part of my job, but since I'm also a part-time musician, it also reflects the "real me". Of course I do new books. Also include items about various on-going programs - reading incentives, book awards (Ca. Young Reader medal especially), pending legislation that will impact schools and libraries in particular, ideas for research projects, internet hints - new sites,etc. I would love to see a hit on the topic. I do a newsletter about once a quarter and find it worthwhile. Any form of PR for a library is good. Here are some things I usually do. Mention teachers and what they have done in the library--always advertise interesting projects. Use at least 1 cartoon about libraries, schools, or books. I keep a file Use clip art--don't use too much text. Use quotes and statistics about libraries and reading--the Krashen book, the Colorado study, etc. (Just sort of work them in.) Remind them of services that will make their lives easier. I use pagemaker for the newsletter. Once the newsletter is set up, the succeeding newsletters are easy to format. Yes, please post a hit! 1. I guess what I've been doing the past couple of years has basically just been a report to my principal. It lets him know what is going on in the library--especially special projects, etc. It is so important for libraries/librarians to have the support of the administration and an educated/knowledgeable administration is more likely to be a supportive one. So I definitely think that it is worthwhile. It also makes me feel that I am making progress and gives me a record of this progress. 3. interesting Internet sites and other things that would be of use to them 5. I use PageMaker for my yearbook (I'm the advisor) so that's what I would use. I'd love to think that I've got enough to share with my peers that could fill a newsletter. Eddie van Rossum Daum Miller Creek Middle School San Rafael, CA edaum@marin.k12.ca.us