Re: Magazine checkout with Athena (Molli)

["Sonji K. Aycock" <harley@g-net.net>]

Douglas & Pamela Tuggle wrote:
>
> A suggestion was printed in Athena's newsletter in  May of 96.  Many
> of our media specialists use this method and it seems to work well.
> Here goes:
>
> Each periodical is assigned a unique number and a list of these
> numbers is kept at the check out station.  When someone wants to
> check out a magazine, a barcode is built on the spot by combining
> this unique number with the month and year that the magazine was
> issued.  For example, the on-the-spot barcode for the November 94
> issue of magazine 42 (Scientific American) would be 421194.  The
> first two digits are the magazine number.  The third and fourth
> digits refer to the month of publication and the last two digits
> refer to the year of publication.  When this type of number is
> entered during check out, Athena treats it as an uncataloged item.
> The advantage of this system is that library staff can quickly tell
> which magazine is checked out just by looking at the barcode number.
>
> This tip was provided by Arne Maage, Librarian at Stevens Point Area
> Senior High School.  Sorry I can't provide any more information on
> Arne.
>
> Pam Tuggle, Director of Media Services
> Prince George County Schools
> Prince George, VA
> rxwolf@firstsaga.com (h)
> ptuggle@pen.k12.va.us (w)
>
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In reference to Pam Tuggle's Post:
We do this in our media center.  We run Molli which is a product of the
same company that makes Athena.
At the beginning of the year, we type labels for each magazine and place
them on the magazine before it is placed on the shelf.  The label(file
folder size)contains the name of the magazine, issue date, and the
number assigned in the same method (magazine # + publication date)you
were talking about.  The labels help in two ways: great if the magazine
is checked out + it enables us to quickly see the issue date when the
magazine is placed in storage files to archive.  Some of our more
popular research magazines (Time, Newsweek, etc.) get a label with a
barcode printed from a "Brother" labeling machine that allows us to
print an actual barcode.
--
Sonji K. Aycock
Media Specialist
W-W Comprehensive High School
Washington, GA 30673
harley@g-net.net or wwhs@g-net.net
P-706-678-7918  F-706-678-7918

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